Sr. Office Administrator/Event Planner

Position Summary

The Office Administrator is a highly visible and high-impact role responsible for supporting senior leaders while ensuring operational excellence. A large portion of this position will focus on planning company events. Based primarily in Milpitas, this role blends executive-level administrative partnership, office and facilities management, hands-on operational support, and cross-functional coordination.

Key Responsibilities

• Provide high-level administrative support to multiple leaders, including managing complex and competing calendars with accuracy and sound judgment
• Play a key role in planning events
• Safeguard executive time by prioritizing requests and anticipating needs in dynamic or ambiguous situations
• Prepare and refine presentations, reports, correspondence, and internal communications
• Serve as a trusted liaison for internal and external stakeholders, maintaining strict confidentiality
• Proactively identify issues and deliver thoughtful, solutions-oriented support
• Partner with and provide coverage for other executives and administrative team members as needed

Qualifications

• 3–5 years of experience providing administrative support, including direct support to senior leaders
• Experience managing office operations, facilities coordination, or multi-site administrative functions
• Demonstrated ability to coordinate workflows or provide functional leadership
• Strong organizational and prioritization skills with comfort navigating shifting priorities
• Exceptional written and verbal communication skills
• High level of professionalism, discretion, emotional intelligence, and interpersonal effectiveness
• Advanced proficiency with Microsoft Office and modern collaboration tools
• Experience in construction, professional services, or operationally complex environments preferred
• Bachelor’s degree preferred; equivalent professional experience considered