Events Manager & Office Administrator

About the role

HireArt is helping an on-demand, autonomous ride-hailing company find an Events Manager & Office Administrator to oversee its Boston office and create a seamless, welcoming workplace experience for employees and visitors. In this role, you’ll serve as the go-to resource for office operations, facilities coordination, employee engagement, and onsite support, ensuring the workplace remains organized, well-equipped, and operationally effective while coordinating events, employee programs, vendors, and other activities that contribute to a positive office experience. The ideal candidate is a highly organized and service-oriented workplace professional who can operate independently and manage competing priorities in a fast-paced environment, acting as a proactive problem solver and strong communicator who enjoys creating an engaging workplace while ensuring the details behind day-to-day office operations run smoothly.

Responsibilities

• Own day-to-day office operations, conducting regular walkthroughs and coordinating with building management, Facilities, IT, and external vendors to maintain a clean, safe, organized, and functional workplace.
• Manage office, kitchen, and facilities supplies, including inventory, ordering, restocking, mail, packages, and deliveries.
• Plan, budget, and execute onsite events and employee engagement activities, including holiday celebrations, social gatherings, team-building activities, and company-wide initiatives.
• Coordinate onsite workplace programs, including daily meals, snacks, beverage services, and other employee amenities.
• Serve as a primary resource for employees, gathering feedback, communicating office updates, and maintaining accurate internal office documentation and site-specific resources.
• Support new hire onboarding, key meetings, company broadcasts, and other onsite activities by coordinating logistics, technology, and workplace needs.
• Manage the office budget, track expenses, and provide ad hoc administrative support to leadership.
• Partner with leadership and Facilities on space planning and anticipated headcount needs.

Requirements

• 2+ years of experience in office management, workplace operations, or a similar role, ideally within a high-growth technology environment
• Demonstrated experience providing high-quality employee-facing service while maintaining strong attention to detail in high-demand environments
• Experience managing vendors, coordinating events, and supporting day-to-day facilities and workplace operations
• Strong organizational and time management skills, with the ability to independently manage multiple priorities and adapt to changing needs
• Excellent written and verbal communication skills, with the ability to build strong relationships with employees, leadership, cross-functional partners, and external vendors
• Proactive, solution-oriented approach to identifying and resolving workplace needs
• Proficiency with Google Workspace

Pay

Expected compensation: 54.34 USD per hour.

Schedule

This is a part-time, ongoing contract position; onsite work required for candidates local to the Boston, MA area.