Events Manager & Office Administrator

About the role

HireArt is helping an on‑demand, autonomous ride‑hailing company find an Events Manager & Office Administrator to oversee its Seattle/Boston office and create a seamless, welcoming workplace experience for employees and visitors. In this role, you’ll serve as the go‑to resource for office operations, facilities coordination, employee engagement, and onsite support. You’ll ensure the workplace remains organized, well‑equipped, and operationally effective while coordinating events, employee programs, vendors, and other activities that contribute to a positive office experience.

Responsibilities

• Own day‑to‑day office operations, conducting regular walkthroughs and coordinating with building management, Facilities, IT, and external vendors to maintain a clean, safe, organized, and functional workplace.
• Manage office, kitchen, and facilities supplies, including inventory, ordering, restocking, mail, packages, and deliveries.
• Plan, budget, and execute onsite events and employee engagement activities, including holiday celebrations, social gatherings, team‑building activities, and company‑wide initiatives.
• Coordinate onsite workplace programs, including daily meals, snacks, beverage services, and other employee amenities.
• Serve as a primary resource for employees, gathering feedback, communicating office updates, and maintaining accurate internal office documentation and site‑specific resources.
• Support new‑hire onboarding, key meetings, company broadcasts, and other onsite activities by coordinating logistics, technology, and workplace needs.
• Manage the office budget, track expenses, and provide ad‑hoc administrative support to leadership.
• Partner with leadership and Facilities on space planning and anticipated headcount needs.

Requirements

• 2+ years of experience in office management, workplace operations, or a similar role, ideally within a high‑growth technology environment.
• Demonstrated experience providing high‑quality employee‑facing service while maintaining strong attention to detail in high‑demand environments.
• Experience managing vendors, coordinating events, and supporting day‑to‑day facilities and workplace operations.
• Strong organizational and time‑management skills, with the ability to independently manage multiple priorities and adapt to changing needs.
• Excellent written and verbal communication skills, with the ability to build strong relationships with employees, leadership, cross‑functional partners, and external vendors.
• Proactive, solution‑oriented approach to identifying and resolving workplace needs.
• Proficiency with Google Workspace.

Pay

Expected compensation: $54.34 per hour.

Schedule

Part‑time, ongoing contract position. On‑site in Seattle, WA; candidates must be local to the Seattle area.