Sr. Marketing and Proposal Coordinator

Duties, Responsibilities & Other

• Read RFQ/P documents thoroughly and prepare proposal checklists that list client submission requirements and identify proposal team action items.
• Show experience with a CRM database; Microsoft Dynamics, Unanet (Cosential), or Deltek Vision (preferred).
• Show experience with Adobe InDesign.
• Experience with additional programs, including Adobe Photoshop and Illustrator, is preferred.
• Mentor junior marketing staff, providing them with recommendations and guidance.
• Lead Capture Planning (Pre-RFP) efforts to develop the pursuit team’s response strategy and prepare required materials in advance.
• Take on various administrative tasks to assist the marketing managers.
• Understand the SF 330 / Architect-Engineer Qualifications process (experience preferred).
• Be a strategic advisor to technical staff in the go/no go evaluation process and in determining the most effective proposal strategies.
• Lead pursuit teams on kickoff calls to develop winning strategies, assign team responsibilities, and establish deadlines.
• Work with technical project managers and marketing content/support team to develop comprehensive materials that highlight KCI’s staff and capabilities.
• Prepare presentations and coach technical teams in preparation for client interviews.
• Track future project leads and update information regularly in the CRM database.
• Enter and update personnel and project information in the CRM database to maintain accurate records.
• Conduct background research and gather/tailor supporting materials.
• Work with the marketing content team to develop high-impact graphics for proposals and presentations.
• Provide quality control (QC) review of marketing peer proposals.
• Print, assemble, and ship proposals and prepare electronic submission files as needed.
• Cook up with teaming partners and respond to external requests for proposal information.