Sr. HR Operations Specialist

Responsibilities

• Serve as a resource to HR, Talent Acquisition, and field operations teams regarding HR operations, compliance-related questions, and shared services processes.
• Maintain and monitor I-9 compliance across all regions, coordinating with regional HR and field operation teams to ensure accurate and timely completion.
• Collaborate with the immigration vendor to assist employees through the visa sponsorship process and ensure documentation accuracy.
• Monitor the pre-employment screening process from initiation through completion, partnering with Talent Acquisition and HR teams to help ensure timely follow-up, issue resolution, and compliance with company standards.
• Support compliance-related reporting such as EEO-1, CA Pay Data, and VEVRAA filings.
• Audit HR data and documentation to ensure compliance with federal and state regulations.
• Provide administrative and operational support for compliance initiatives, training programs, and process improvements that strengthen efficiency and service delivery.
• Help manage intake, triage, follow-up, and resolution of HR requests in a timely and service-oriented manner.
• Build effective partnerships across HR, Talent Acquisition, and business teams to support operational consistency and a positive employee experience.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, a related field, or equivalent work experience.
• Minimum 5 years of HR compliance, HR operations, or HR generalist experience required.
• Project management experience preferred.
• Experience supporting shared services, employee lifecycle processes, onboarding, or pre-employment screening workflows preferred.
• Working knowledge of federal employment programs, specifically: OFCCP, AAP, EEO-1, and VEVRAA.
• Strong attention to detail with the ability to research, interpret, and apply compliance requirements accurately.
• Demonstrated ability to work collaboratively and build effective partnerships with HR and business teams.
• Excellent organizational, research, and problem-solving skills.
• Prominent ability to handle confidential information with discretion.
• Solid understanding of compliance reporting procedures and documentation practices.
• Strong written and verbal communication skills.
• Ability to manage multiple workflows, follow through on details, and provide responsive internal customer service in a shared services environment.