Sr HR Coordinator

About the role

Project Brilliance is an ABA therapy company committed to providing the best quality, ethical, and most innovative ABA therapy to children on the autism spectrum and other related developmental disabilities. We aim to not only help children gain valuable skills, but to also help their families lead fulfilled and successful lives together. Our services are provided in center, at home and in a school setting.

We are looking for a detail-oriented, tech-savvy HR Coordinator to join our growing HR team. In this role, you will play a critical part in keeping our department running smoothly by managing the lifecycle of our employee leaves, ensuring accuracy in our benefits reconciliation, and supporting our talent acquisition pipeline. This position requires a high degree of organizational skill, a strict adherence to compliance, and a collaborative spirit.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Stationary Position: Must be able to remain in a stationary position (sitting or standing) for prolonged periods (up to 75% of the workday) while auditing files, reviewing timecards, and managing HR systems. Movement: Constantly operates a computer, keyboard, and other office productivity machinery (phones, copy machine, and printer) to reconcile benefit invoices and input payroll deductions. Occasional movement within the office to access file cabinets or assist with new hire orientations. Communication: Frequently communicates with employees, job applicants, and external benefits vendors regarding leaves of absence, open enrollment, and clinical certifications. Must be able to accurately exchange, comprehend, and convey detailed information in these scenarios. Visual/Cognitive Perception: Must be able to detect, recognize, inspect, and evaluate complex digital records, spreadsheet data, and legal compliance documents (such as Form I-9s). Lifting: Occasionally moves or transports office supplies, new hire orientation materials, or physical personnel files weighing up to 15 pounds. Work Environment: This position operates in an office environment with moderate to loud noise levels. This role routinely uses standard office equipment such as computers, phones, and photocopier, scanner.

Responsibilities

• Leave & Accommodation Management: Act as the internal point person for all employee leaves of absence, including FMLA, non-FMLA, pregnancy leaves, and ADA accommodation requests.
• Interactive Process Management: Manage the good-faith "interactive process" for federal ADA and Pregnant Workers Fairness Act (PWFA) requests, ensuring accurate medical documentation is collected minimally and stored securely in standalone medical files separate from standard HR folders.
• Benefits & Payroll Reconciliation: Enter new hires into Employee Navigator, audit weekly timecards, and carefully reconcile monthly benefit invoices against payroll deductions to ensure zero errors. Act as backup to HR Asst for preparing Monthly Benefit meetings.
• HR System & File Management