Sr Grants Management Spec (L)

Responsibilities

• Manages grants management processes, including pre- and post-award budgets and grant finances from government grants, foundations and/or other grant-award bodies.
• Establishes grant accounts and monitors grant expenditures to ensure compliance with sponsor regulations.
• Prepares financial reports and statements.
• Solves complex problems or problems where precedent may not exist.
• May lead the work of small project teams and/or train junior staff.

Essential Functions

• Manages workflows for administrative support staff and liaises with necessary institutional administrative offices to ensure key post-award administrative tasks are accomplished on time and in compliance with institutional and federal requirements across all managed grants and funded programs.
• Works directly with administration and finance to monitor and ensure finance and budgetary requirements of research programs remain compliant with University and federal guidelines and address related issues as needed.
• Reports regularly to leadership staff and meets regularly with research finance and administrative teams to address potential challenges and provide status updates.
• Captures expenditure controls and reviews and approves invoices on relevant grant programs.
• Reviews and updates Request for Applications (RFA) and Notice of Award (NOA) to ensure compliance and alignment with current institutional or federal guidelines.
• Manages and monitors a master schedule of regular data collection efforts across all programs, overseeing administrative support staff and program evaluators to ensure data collection efforts are implemented and meet reporting needs.
• Works directly with leadership staff to develop and revise workflows that streamline data collection efforts for reporting purposes, including integration of data sets between research systems and software.
• Coordinates development of necessary training and data tables for grants in development.
• Manages the input of data related to studies and appointments by utilizing NIH systems.
• Regularly meets with leadership staff to provide status reports and identify delays or challenges to meeting data collection deadlines.
• Reports on the status of managed grant activities, develops and revises relevant workflows as needed, identifies administrative needs and challenges, and provides operational-support allowing leadership to make evidence-based, strategic decisions about ongoing program development.
• Works directly with program directors to develop and manage workflows for administrative support staff across all managed grants and funded programs within the department.
• Works with staff to manage the development and implementation of orientation to manage grants and funded programs.
• Reviews and updates Standard Operating Procedures (SOPs) to ensure effective workflows across all related processes.
• Provides guidance to lower level staff to ensure needs are being met.
• Creates and routes personnel action forms and federal forms.
• Works with program leadership, administrative, and evaluation teams to produce annual reports required by funding agencies.
• Responds to requests from leadership for data reports used to support grant development, board meetings, annual reports, and the websites.
• Builds and maintains inter-departmental relationships with other research bodies.
• Identifies potential collaborations, program improvements or risks.
• Contributes as an active member of the team, providing feedback and recommendations to support the needs of the programs.
• Keeps current on key issues affecting strategic initiatives and operational imperatives.
• Origins, authorizes or approves transactions associated with sponsored programs, assists with proposal preparation, and reviews and monitors the financial activities of sponsored project accounts.

Qualifications

• Bachelor's degree and 5 years relevant experience required.
• Master's degree preferred.
• Or equivalent combination of education and experience.
• Previous grants administration experience and program management in higher education preferred.

Knowledge, Skills And Abilities

• Leadership, excellent organizational skills and attention to detail required.
• Excellent communication and interpersonal skills required.
• Proficiency with Microsoft Office software, including Outlook, required.
• Familiarity with federal NIH-grant reporting mechanisms preferred.
• Access, Word, Excel, and PowerPoint preferred.
• Proficiency in database management and reporting software preferred.
• Experience in scientific grant/manuscript preparation assistance preferred.

License and Certifications

• Continuous Learning for Administrators of Sponsored Programs (CLASP) within 1 year required.