Sr Grants and Operations Manager
Key Responsibilities & Accountabilities
Financial management (post-award administration): Work with NU Research Finance to ensure accounts are set up and budgets are mapped to what was proposed. Track grant processing at Northeastern. Ensure sub-award recipients are receiving and updating contracts. Work with sponsors for any required information and reporting. Timely and correct completion of financial updates to support NU and sponsor requirements. Ensure financial compliance with NU and sponsor.
Programmatic Management: Ensure sub-award recipients have all contracts signed, financial reporting and receipt established, and comply with NU. Manage regular communication activities across the team: Financial updates and presentations for monthly sponsor meetings. When necessary, financial updates between sub-award recipients, PI, and Program Manager. Annual Program Report and Budget for follow-on year. Other financial support documentation as required by sponsor.
Administrative Support: Assist the PI and Program Manager in administrative financial tasks. Financial Report updates. Assurance of payments. Oversight of any new hires. Assist sub-award recipients in financial administrative tasks. Assist with financial contractual issues. Ensure compliance with reporting and invoicing. Update any modifications to financial plans for sub awardees as needed. Provide updates on monthly basis of actual spending against proposed spending. Alert PI and Program Manager with any major financial discrepancies.
Qualifications
Knowledge and skills required for this position are typically acquired through the completion of a master’s degree with three to five years related experience. Candidates with experience managing finances for large federal grants/contracts (~$3M to $20M) and/or software project management skills and experience with financial reporting, communication, and organization of multiple award recipients is a plus. Understanding university financial practices, reporting, writing, experience with new project startups, and presenting financial updates to sponsor and PI.