Sr. Facilities Project Manager [CAMPUS ONLY RECRUITMENT]

About the role

The Senior Project Manager operates independently as a project management professional in the planning, design, construction, and commissioning phases of medium-scale to large-scale non-capital and capital construction projects. The incumbent helps improve the design and performance of physical infrastructure and building engineering systems. Assigned projects may be new construction or alterations, including work inside buildings, site work, and exterior utilities, and are often complex and impactful.

Responsibilities

• Bids or negotiates construction contracts.
• Reviews and oversees construction activities, including contractor schedule, RFIs, submittals, change order requests, and punch list.
• Specializes in and focuses on monitoring construction milestones and critical path activities.
• Hires architectural, engineering, and consultant firms to develop project requirement definitions, design criteria, and prepare layouts and detail drawings.
• Provides leadership, expertise, direction, and oversight of the architects and engineers.
• Prepares and approves cost estimates and functional studies, establishes project schedule and budget, and reviews with clients.
• Develops criteria and performance specifications required to meet unique operating requirements and building and safety codes.
• Ensures plans and specifications conform to all building codes, University, and the Office of the President requirements and regulations.
• Drives a University vehicle with Clients and Vendors around campus to visit job sites.
• Oversees the project program, including meeting with clients to help define both project scope and program.
• Formally establishes project plan, including working with other units, departments, and the Office of the President (i.e., SMCP, Budget Office, and other Capital Project units) to facilitate this effort and ensure funding transfers.
• Acts as a liaison among project participants and resolves problems or conflicts, including recommending a range of solutions to disputed issues or contractor claims.
• Oversees and directs other project managers and analysts.
• Ensures project is properly closed out, and Operations and Maintenance Manuals and record drawings are turned over to Physical Plant Services.
• Ensures training is provided for campus stakeholders.
• Creates a project schedule and budget in project management software, including systematic reporting and updating of project status as required by the University, regulatory agencies, and the Office of the President, which may include monthly written reporting and KPIs.
• Performs organizational, departmental, and administrative activities not directly relating to projects, including serving on committees representing the department or PPDO.

Requirements

• Bachelor's degree in related area and / or equivalent experience / training.
• Advanced working knowledge of building and construction practices, design, construction contract administration, and California Building Codes, including a full understanding of industry standards.
• Ability to administer a construction project through all phases of construction, including contract document assembly, budgetary estimating, obtaining approvals, bidding, addendums, contract award, submittals, scheduling, progress meetings, contract compliance, change order negotiations, commissioning, punch-list, contract closeout, and enforcement of warranty period.
• Advanced project management skills, including skills to manage complex projects.
• Prominent analytical, organizational, and advanced problem-solving abilities to resolve complex issues, frequently without precedent or structure.
• Comprehensive written communication skills.
• Comprehensive verbal and interpersonal communication skills, including highly developed political acumen.
• Prominent ability to communicate complex technical concepts clearly and understandably to a non-technical audience.
• Functions with a high level of autonomy and a minimum of supervision.
• Excellent computer skills and knowledge of software programs including, but not limited to, MS Office, MS Project, Adobe Acrobat, Bluebeam, AutoCAD, and database systems (FAMIS, Tririga, Filemaker, or equivalent).
• Significant work experience requiring team and consensus building, facilitation, and public speaking skills.
• Prominent ability to prepare clear, concise, and professional reports and correspondence.
• Prominent ability to work effectively with project stakeholders and be responsive to their needs.