Sr. Facilities Project Manager

About the role

The Senior Project Manager operates independently as a project management professional in the planning, design, construction, and commissioning phases of medium-scale to large-scale non-capital and capital construction projects. The incumbent helps improve the design and performance of physical infrastructure and building engineering systems. Assigned projects may be new construction or alterations, including work inside buildings, site work, and exterior utilities, and are often complex and impactful.

Responsibilities

• Bids or negotiates construction contracts.
• Reviews and oversees construction activities, including contractor schedule, RFIs, submittals, change order requests, and punch list.
• Specializes in and focuses on monitoring construction milestones and critical path activities.
• Hires architectural, engineering, and consultant firms to develop project requirement definitions, design criteria, and prepare layouts and detail drawings.
• Provides leadership, expertise, direction, and oversight of the architects and engineers.
• Prepares and approves cost estimates and functional studies, establishes project schedule and budget, and reviews with clients.
• Develops criteria and performance specifications required to meet unique operating requirements and building and safety codes.
• Ensures plans and specifications conform to all building codes, University, and the Office of the President requirements and regulations.
• Drives a University vehicle with Clients and Vendors around campus to visit job sites.
• Oversees the project program, including meeting with clients to help define both project scope and program.
• Formally establishes project plan, including working with other units, departments, and the Office of the President (i.e., SMCP, Budget Office, and other Capital Project units) to facilitate this effort and ensure funding transfers.
• Acts as a liaison among project participants and resolves problems or conflicts, including recommending a range of solutions to disputed issues or contractor claims.
• Oversees and directs other project managers and analysts.
• Ensures project is properly closed out, and Operations and Maintenance Manuals and record drawings are turned over to Physical Plant Services.
• Ensures training is provided for campus stakeholders.
• Creates a project schedule and budget in project management software, including systematic reporting and updating of project status as required by the University, regulatory agencies, and the Office of the President, which may include monthly written reporting and KPIs.
• Performs organizational, departmental, and administrative activities not directly relating to projects, including serving on committees representing the department or PPDO.

  Requirements

  • Bachelor's degree in related area and/or equivalent experience/training.
  • Advanced working knowledge of building and construction practices, design, construction contract administration, and California Building Codes, including a full understanding of industry standards.
  • Proven ability to manage contractors and consultants while maintaining compliance with the agreed-upon scope of work and budget.
  • Minimum eight years of progressively responsible experience in construction project management.
  • Demonstrated technical familiarity with at least five building systems or project disciplines, including Architectural, Civil, Building Envelope, Landscape, Hardscape, HVAC, Process/Hydronic Piping, BMS, Plumbing, Fire Protection, Fire Alarm, Electrical, Lighting, Elevators, Life Safety, Site Work, and Underground Utilities.
  • Proven analytical, organizational, and advanced problem-solving abilities to resolve complex issues, frequently without precedent or structure.
  • Comprehensive written communication skills.
  • Comprehensive verbal and interpersonal communication skills, including highly developed political acumen.
  • Proven ability to communicate complex technical concepts clearly and understandably to a non-technical audience.
  • Functions with a high level of autonomy and a minimum of supervision.
  • Excellent computer skills and knowledge of software programs including, but not limited to, MS Office, MS Project, Adobe Acrobat, Bluebeam, AutoCAD, and database systems (FAMIS, Tririga, Filemaker, or equivalent).
  • Possession of a valid California Professional Engineering (PE) license.
  • LEED AP or Green Associate.
  • Project Management Professional (PMP).
  • Bachelor's degree in Architecture, Engineering, Project Management, or Construction Management.
  • Master's degree in Engineering, Project Management, or Construction Management.
  • Knowledge of the University infrastructure and short and long-range strategic building plans.
  • Familiarity with public works contract law and statutes.
  • Minimum five years of experience leading or directly managing Project Managers, Architects, and Engineers to implement project management and construction of complex technical systems.
  • Experience with energy efficiency projects, including payback periods and cost-benefit analysis.