SR EXECUTIVE ASST

Position Summary

Performs administrative support services for Chief Executive Officer or an Executive Vice President of the organization. May support the organization's Board of Directors.

Responsibilities

• Serves as a liaison with the President or Executive Vice President's direct reports as well as others throughout the organization.
• Gathers, compiles and prepares accurate and pertinent information for the President or Executive Vice President's use in meetings and reports.
• Determines when to make decisions, when to get approval, or when to wait for the President or Executive Vice President to make the decision.
• Attends meetings as required and participates on committees as directed.
• Composes correspondence, reports, memoranda, and other documents as needed or as requested.
• Maintains the President's or Executive Vice President's daily schedule.
• Captures and coordinates travel and meeting arrangements.
• Analyzes and processes expense statements of the Executive Management Group to ensure accuracy and credits are received.
• Monitors incoming telephone calls and reviews mail, then determines what needs to be called to the attention of the President or Executive Vice President.
• Utilizes appropriate resources to ensure accurate and timely information/data gathering and follow-up on all issues.
• Records and transcribes meeting minutes for reports.
• Maintains filing system, including modifying and purging files on an as needed basis.
• Performs other related duties as assigned or requested.

Qualifications

• Minimum Education: Bachelor's Degree or equivalent experience.
• Minimum Experience: Requires a minimum of seven to ten (7-10) years of administrative support at an executive level.
• Requires advanced experience using word processing (MS Word), database (Access), presentation (PowerPoint) and spreadsheet (Excel) software.
• Requires a high degree of expertise in office management and be capable of handling a number of sensitive and important issues simultaneously.
• Must have strong oral and written communication skills.
• Must have thorough understanding and knowledge of the Corporate organizational structure, functional responsibilities and general operating requirements of the Corporate Office and Covenant Health facilities.
• Licensure Requirement: None.