Sr. Executive Assistant/Lead Ops Specialist (Los Angeles)
About the role
We are seeking a Sr. Executive Assistant/Lead Ops Specialist to support the Los Angeles Regional Executive. This role involves managing complex schedules, coordinating high-level projects, and ensuring smooth operations.
Responsibilities
- Project & Event Coordination: Lead team projects from start to finish, manage complex calendars for executives and external partners, plan and execute events of all sizes, handle all event logistics, and prepare briefing materials and presentations.
- Relationship Management & Executive Support: Serve as the polished, professional point of contact for external business leaders, build trusted relationships with stakeholders, vendors, and partners, coordinate executive schedules, and handle sensitive communications with discretion and urgency.
- Operational Support: Support team operations, conduct research and analysis to support strategic decision-making, maintain organized documentation and systems, and ensure information accessibility.
Requirements
Typically 4+ years in executive support, event coordination, project management, or operations. Associate degree preferred. Proven ability to interact confidently with senior executives and external partners. Exceptional communication and relationship-building abilities. Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and CRM tools. Expert-level calendar management and ability to juggle competing priorities. Strong organizational skills with meticulous attention to detail. Proactive mindset. Flexibility to adapt when priorities shift.
Qualifications
Nice to have: Experience supporting C-level executives, event planning certification or experience with large-scale events (50+ attendees), familiarity with event management platforms and virtual meeting tools.
Benefits
- Medical, Dental, Vision
- Pre-tax Flexible Spending Account
- Backup Child Care Program
- Pre-Tax Day Care Flexible Spending Account
- Paid Family Care Leave
- Vacation Days
- Sick Days
- Paid Holidays
- Pet Insurance
- Matching 401(k)
- Retirement/Pension