Sr Executive Assistant

Duration: 13 weeks contract

Schedule

Monday–Friday, 8:00 AM–5:00 PM. Dress code: business casual; some meetings/events require business attire.

About the role

The Executive Assistant Senior supports an individual executive or small number of executives in their day-to-day activities. This role works across lines of business and with various departments to ensure the needs of assigned executives are met, including assistance with team communication, travel plans, expense reports, and all other requests.

Responsibilities

• Schedules meetings and calls for executives, providing assistance with agendas and material gathering as needed.
• Ensures leadership team calendars are up-to-date and meetings are scheduled promptly.
• Sends out executive communications on behalf of the leadership team, if advised.
• Liaises between executives and internal departments, ensuring effective communication and cohesion within the office environment.
• Books travel arrangements for executives.
• Completes expense reports for leadership and direct reports, ensuring compliance with company travel policies and other expense-related procedures.
• Prepares information for use in conferences, speeches, and reports as requested by the executive.
• Performs other duties as assigned.

Requirements

• 7 years’ experience in executive-level administrative support.
• Proficiency in Microsoft Office and Workday.
• Independent and self-starter with the ability to work through difficult situations and find possible solutions.

Qualifications

Associate Degree in Business, Office Management, or related field.