Sr Executive Assistant

We've made a lot of progress since opening the doors in 1942, but one thing has never changed—our commitment to serve, heal, lead, educate, and innovate. We believe that every award earned, every record broken, and every patient helped is because of the dedicated employees who fill our hallways. At Ochsner, whether you work with patients every day or support those who do, you are making a difference and that matters.

About the role

This job provides professional-level administrative support to the assigned Executive(s), department(s), or function(s). Responsibilities include a variety of tasks such as typing, sorting, filing, photocopying, maintaining calendars, booking travel, submitting expense reports, and ordering supplies. The role involves creating documents like memos and correspondence, generating reports using Microsoft Excel, Word, PowerPoint, and other software as needed. You will serve as a point of contact for the department, answering calls, relaying messages, and escalating issues to the appropriate person or group. Additionally, you will manage projects and organize events such as lunches and meetings.

Responsibilities

• Provides administrative support to the Executive, department, or function through professional-level administrative duties.
• Performs travel, calendar, and meeting management, including coordination of agendas and meeting minutes.
• Manages general office tasks, including maintaining kitchen and office supplies.
• Generates and maintains documents, expense/mileage reports, correspondence, and performs duties related to computer programs (e.g., Kronos for timekeeping) and systems support for the department.
• Manages special projects for the department.
• Serves as a point person for those outside the department.
• Handles service milestone pins for the department (all regions).
• Performs other related duties as required.
• Remains knowledgeable on current federal, state, and local laws, accreditation standards, or regulatory agency requirements that apply to the assigned area of responsibility and ensures compliance.

Requirements

• High School diploma or equivalent (required). Business School Training or Associate's Degree (preferred).
• 5 years of experience in a professional administrative role supporting an executive-level leader.
• Computer skills and dexterity required for data entry and retrieval of information.
• Effective verbal and written communication skills, with the ability to present information clearly and professionally.
• Proficiency with Windows-style applications, various software packages specific to the role, and keyboard.
• Strong interpersonal and organizational skills; ability to manage a variety of tasks at once with frequent interruptions and minimal supervision.
• Ability to work with and experience handling confidential information.
• Ability to move throughout and between facilities.

Physical and Environmental Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Medium Work - Exerting 20 to 50 pounds of force occasionally, and/or 10 to 25 pounds of force frequently, and/or greater than negligible up to 10 pounds of force constantly to move objects. Physical demand requirements exceed those for Sedentary Work.
• Normal routine involves no exposure to blood, body fluid, or tissue, and incumbents are not called upon to perform or assist in emergency care or first aid.
• No occupational risk for exposure to communicable diseases, though there may be occupational risk for exposure to hazardous medications or hazardous waste within the environment through receipt, transport, storage, preparation, dispensing, administration, cleaning, and/or disposal of contaminated waste.