Sr. Executive Assistant

Position Summary

The Senior Executive Assistant to the CEO provides high-level, strategic administrative support to maximize the CEO’s effectiveness, time, and focus in a fast-paced, growth-oriented environment. This role goes beyond traditional administrative duties, requiring strong judgment, discretion, and a proactive approach to managing priorities, information, and relationships. The position operates with a high degree of independence while collaborating across the Executive Leadership Team and key stakeholders.

Essential Functions

• Manage and prioritize the CEO’s calendar, ensuring alignment with strategic business priorities and evolving demands
• Evaluate and triage meeting requests to focus on high-value activities
• Prepare the CEO for meetings, decisions, and engagements by providing clear, concise briefings and relevant materials
• Draft, review, and manage communications on behalf of the CEO
• Cook up complex travel arrangements and logistics, adapting to frequent changes
• Conduct research, gather information, and prepare summaries or reports to support decision-making
• Facilitate effective communication and collaboration across the Executive Leadership Team
• Build and maintain strong, strategic relationships across all levels of the organization
• Handle sensitive and confidential information with the highest level of discretion and integrity
• Independently initiate and improve processes to manage projects, information, and workflows
• May coordinate or direct support staff and resources as needed

Qualifications

• Bachelor’s degree preferred
• 5+ years of experience supporting senior executives, ideally at the CEO or C-suite level (4–7 years minimum required)
• Proven experience in fast-paced, high-accountability environments with shifting priorities
• Demonstrated ability to manage complexity, competing demands, and projects with minimal direction
• Strong organizational, time management, and problem-solving skills
• Excellent written and verbal communication skills, with the ability to interact effectively at all levels
• High level of professionalism, discretion, and sound judgment

Technical Skills

• Advanced proficiency in Microsoft 365 (Outlook, Teams, SharePoint, Excel, PowerPoint)
• Expertise in calendar and email management
• Experience with collaboration and task tracking tools
• Familiarity with AI tools and technologies to improve efficiency is a plus

Physical Requirements

• Ability to sit for extended periods of time, particularly when working on the computer
• Ability to work in a fast-paced environment
• Ability to follow all safety requirements when on shop floor
• Ability to use standard office equipment (copier, fax, telephone, computer, etc.)

Work Environment

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.
• The noise level in the work environment when in the office is usually quiet, and usually louder in the manufacturing environment.