Sr. Executive Assistant

About the role

We are seeking an experienced Sr. Executive Assistant to support a C-level executive in Santa Monica. This contract-to-permanent position is fully onsite and offers the opportunity to serve as a trusted partner in managing complex schedules, travel coordination, office operations, and select personal matters. The ideal candidate brings sound judgment, exceptional organization, and the ability to stay composed while handling shifting priorities in a fast-paced work environment. This firm is growing exponentially, and we are looking for a career EA who has experience supporting high-net-worth individuals. Excellent benefits including paid lunches, team building events and fully paid benefits are provided.

Responsibilities

• Manage daily administrative support for senior executives, ensuring priorities, communications, and logistics are handled efficiently across business and limited personal needs.
• Cook intricate travel plans using both commercial and private options and resolve disruptions quickly to keep itineraries on track.
• Oversee executive calendars, schedule meetings and appointments, and partner with administrative team members to maintain alignment across competing demands.
• Run essential office functions, including supply ordering, catering coordination, visitor reception, phone coverage, delivery handling, and general workplace organization.
• Organize and execute meetings and events such as board sessions, private dinners, team gatherings, and in-office functions with strong attention to detail.
• Conduct research, compile information, and provide timely follow-up on requests related to scheduling, logistics, and executive priorities.
• Serve as a point of coordination with external contacts and household support personnel when arrangements require cross-functional communication.
• Handle local errands and time-sensitive personal tasks such as purchasing gifts, picking up items, and arranging other executive support needs.

Qualifications

The ideal candidate should have a minimum of 5 years of relevant experience as an Executive Assistant, with a proven track record of managing complex schedules, coordinating travel, and maintaining executive operations. Exceptional organizational skills, attention to detail, and the ability to handle multiple priorities with composure are essential. Proficiency in Microsoft Office and strong interpersonal skills are also required.

Skills

• Exceptional organizational and time management skills
• Strong attention to detail and accuracy
• Ability to prioritize and manage multiple tasks simultaneously
• Experience with Microsoft Office Suite
• Excellent communication and interpersonal skills
• Sound judgment and discretion

Benefits

• Paid lunches
• Team building events
• Full benefits package

Pay

$120,000 - $145,000 annually

Schedule

Fully onsite