Sr. Executive Assistant

The Federal Reserve Bank of San Francisco advances the nation’s monetary, financial, and payment systems to build a stronger economy for all Americans. As part of the nation’s central bank, we serve the vibrant communities of the Twelfth District, which covers the nine western states of the U.S.

About the role

Supervision has a one-year temporary assignment for a Sr. Executive Assistant to support the Supervision Officer team. As a temporary employee, you are eligible for most benefits (health insurance, vacation/sick, pension, 401K) and work directly for the Bank for a defined period. This position has the potential to extend or become a full-time/regular role after one year, or sooner.

In this role, you will work closely with the Supervision Officer team and their staff of 350 employees. The ideal candidate has a strong executive assistant background, exceptional organizational skills, and an instinct for prioritizing and shielding busy leaders. You should also deeply understand the value of strong relationships and networks within a large organization, be engaged in the work, and have ideas on how to elevate it.

Responsibilities

• Provide senior-level administrative support to the Supervision Officer team.
• Proactively manage Officer team schedules, travel arrangements, and correspondence, routing sensitive and priority items on a timely basis.
• Ensure the Officer team is fully informed and prepared in advance with pertinent documents for meetings and events.
• Use administrative, critical thinking, and technology skills to maximize the usefulness of Officer and Group meetings; experiment and create new approaches to structure and organize these meetings for maximum ROI.
• Coordinate internal and external meetings, including scheduling, travel arrangements, onsite logistics, and meeting amenities.
• Support executives and the broader organization with excellent verbal and written communication, delivering key communications through various channels.
• Collaborate with a team of administrative professionals to provide a range of support, such as hosting external guests, coordinating System meetings, large group events, procuring office supplies, balancing invoices, and handling ad hoc administrative projects.

Requirements

• Associate’s degree or equivalent work experience as an Executive Assistant.
• Typically requires six or more years of related professional experience.
• Proven ability to communicate effectively across all levels within an organization.
• Knowledge of Office365, MS Excel, Word, Outlook, and OneNote.
• Able to work both independently and with a team.
• Ability to multi-task, maintain attention to detail, and uphold a professional demeanor and positive attitude.
• Expert-level calendar management and ability to juggle competing priorities.
• Strong organizational skills with meticulous attention to detail.
• Proactive mindset—anticipate needs before being asked.
• Flexibility to adapt when priorities shift.

This position requires access to confidential supervisory information, limited to “Protected Individuals” (U.S. citizens, U.S. nationals, U.S. permanent residents, and those who have applied for naturalization).

Pay

Base Salary Range: $82,600 – $131,900 (Location: San Francisco only). Final salary and offer will be determined by the applicant’s background, experience, skills, internal equity, and alignment with geographic and other market data.

Benefits

• Medical, Dental, Vision
• Pre-tax Flexible Spending Account
• Backup Child Care Program
• Pre-Tax Day Care Flexible Spending Account
• Paid Family Care Leave
• Vacation Days, Sick Days, Paid Holidays
• Pet Insurance
• Matching 401(k)
• Retirement/Pension

The Bank is committed to providing reasonable accommodations to individuals with disabilities. The SF Fed is an Equal Opportunity Employer.

Due to the nature of access to sensitive information, all final offers are subject to an enhanced background check, including academic and employment verifications, FBI fingerprint check, credit check, family history, residential records, foreign travel history, citizenship verification, reference checks, and a personal interview with an investigator. This process can take between 21 – 60 days to clear.