Sr. Executive Assistant

About the role

The City of Pearland, TX is seeking to hire a full-time Sr. Executive Assistant to manage the day-to-day administrative operations within our City Manager's Office.

Responsibilities

The purpose of this job within the organization is to provide high-level administrative support and enhance the effectiveness of the City Manager's Office. This job works independently, under limited supervision, reporting major activities through periodic meetings.

• Performs clerical functions such as preparing correspondence, receiving visitors, scheduling meetings (in-person and virtually); acts as the liaison for the City Manager's Office (CMO) by representing the department at internal meetings and with all levels of staff.
• Manages communication for the City Manager's Office (CMO) and the City Council, both internally and externally.
• Organizes and prepares information for the CMO and Council; responsible for production and publishing of weekly and monthly publications, as assigned.
• Keeps meeting minutes.
• Manages schedules, calendars and travel for the CMO and Council; anticipating needs for the management team and their schedules; coordinates and provides support for meetings and public facing events for council.
• Supports the business administration efforts of the CMO to include assistance with invoice processing and purchase order management, payroll, and expense reporting.
• Supports the planning and execution of departmental events.

Additional duties include serving on internal committees, organizing internal meetings, coordinating coverage calendar, coordinating record retention efforts, facilitating public information requests, and performing related work as assigned.

Requirements

• Requires a Bachelor's Degree in business, political science or closely related field.
• Requires six years mid- to senior-level administrative or closely related experience.

Benefits

The city pays all premiums for our employees' dental, long-term disability protection, and life insurance plus the majority portion of the medical premium for employees and their dependents. We also offer a retirement plan through the Texas Municipal Retirement System (TMRS) with a 2:1 employer match, life insurance, disability, access to the city's recreation fitness center, employee assistance program, educational assistance, 11 paid holidays and 2 designated paid holidays, paid vacation, sick leave, and an active wellness program focusing on physical, mental, and financial health.

Pay

Our Sr. Executive Assistant earns a competitive salary of $61,900 - $75,000 DOE/year based on qualifications.