Sr. Executive Administrative Assistant

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow.

About the Role

We are searching for a talented Sr. Executive Administrative Assistant to support the Chief Operating Officer (COO). This hybrid role can be located in Raynham, MA; West Chester, PA; or Palm Beach Gardens, FL.

Fueled by innovation at the intersection of biology and technology, we’re developing the next generation of smarter, less invasive, more personalized treatments in Orthopaedics. Our teams help keep more than 6 million people moving each year while delivering clinical and economic value to surgeons and healthcare systems. We build solutions for joint reconstruction; trauma and craniomaxillofacial; sports, extremities, and elective foot and ankle; spine; and robotics and digital surgery.

Responsibilities

• Strategic Executive Partnership
  • Act as a trusted thought partner to the COO, proactively managing administrative and operational demands to support enterprise strategy and leadership priorities.
  • Operate with a CEO-office mindset, anticipating downstream impacts, sequencing, and trade-offs across business, governance, and external commitments.
  • Exercise independent judgment in managing time, access, and information flow, escalating only when value-adding or risk-mitigating.
  • Provide stability, clarity, and momentum in complex, fast-moving environments.
• Executive Time, Calendar & Cadence
  • Manage complex, high-stakes calendars across global time zones, balancing governance, leadership availability, and external visibility.
  • Serve as an effective gatekeeper for scheduling and access.
  • Own the annual executive cadence, anticipating leadership meetings, board-adjacent activity, talent reviews, enterprise forums, conferences, and external engagements.
  • Proactively optimize calendars to protect focus time and align time investment with enterprise priorities.
• Senior-Level Meetings & Coordination
  • Coordinate internal and external meetings with a “no surprises” standard, ensuring executives are fully prepared with the right materials, context, and stakeholders.
  • Manage end-to-end meeting logistics, including agendas, pre-reads, and executive-ready presentation materials.
  • Partner with leaders and other EAs/Coordinators to align agendas and sequencing for complex, multi-leader forums.
  • Track and coordinate follow-ups, actions, and decisions to ensure accountability and momentum.
• Executive Communications & Stakeholder Management
  • Manage executive email and correspondence with an enterprise lens, filtering noise and surfacing critical issues.
  • Draft responses and communications that reflect executive voice, intent, and priorities.
  • Serve as a primary point of contact for SVP/VPs, tracking action items and follow-ups.
  • Act as a professional interface with senior leaders, internal teams, external partners, and vendors.
• Administrative, Office & Operational Support
  • Coordinate internal and external communications and initiatives on behalf of SVP/VPs.
  • Oversee office operations, including supplies, services, purchasing, and vendor coordination.
  • Maintain efficient administrative processes and provide backup support across the administrative team as needed.
• Project, Program & Enterprise Support
  • Support leadership initiatives and special projects based on priorities and capacity.
  • Assist with offsites, visitor management, compliance tracking, committee coordination, and contract or payment processes.
  • Support internal communities (e.g., Credo Committee, Culture Team, WiSTEM, ERGs) through coordination and logistics.
  • Independently manage or contribute to operational projects tied to leadership effectiveness or transformation.
• Information, Travel & Event Management
  • Maintain organized electronic and physical filing systems; record and distribute meeting minutes.
  • Support onboarding through coordination of materials, access, and logistics.
  • Coordinate travel, lodging, and transportation for Senior Executives.
  • Process and reconcile expenses in compliance with policy.
  • Plan and execute meetings and events, including logistics, A/V, space setup, and catering.
• Operational Excellence & Confidentiality
  • Assist with budget tracking as required.
  • Continuously improve administrative and departmental workflows.
  • Handle sensitive and business-critical information with absolute discretion and professionalism.
  • Ensure operational reliability so leaders can operate at full effectiveness without administrative distraction.
• Cross-Functional Coordination
  • Liaise with internal teams, external partners, and vendors to ensure smooth operations.
  • Enable strong cross-functional collaboration through clear communication and follow-through.

Requirements

• A bachelor’s degree.
• A minimum of 8 years of experience in executive coordination or senior administrative support within complex, matrixed organizations and proven support of VP or SVP-level leaders.
• Experience leveraging AI tools to enhance productivity and workflow efficiency.
• Strong proficiency in Concur Travel & Expense, Microsoft Suite, Excel, and PowerPoint.
• Advanced calendar, meeting, and event management experience.
• Exceptional written and verbal communication skills.
• High judgment, discretion, and emotional intelligence.
• Ability to synthesize information, anticipate needs, and operate independently.
• Comfort with ambiguity, shifting priorities, and incomplete inputs.
• Strong organizational discipline paired with enterprise-level thinking.

Benefits

• Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).
• Vacation – 120 hours per calendar year.
• Sick time – 40 hours per calendar year (48 hours for Colorado residents; 56 hours for Washington residents).
• Holiday pay, including Floating Holidays – 13 days per calendar year.
• Work, Personal and Family Time – up to 40 hours per calendar year.
• Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child.
• Bereavement Leave – 240 hours for an immediate family member; 40 hours for an extended family member per calendar year.
• Caregiver Leave – 80 hours in a 52-week rolling period.
• 10 days Volunteer Leave – 32 hours per calendar year.
• Military Spouse Time-Off – 80 hours per calendar year.

Pay

The anticipated base pay range for this position is $78,100.00 - $125,235.00.

Johnson & Johnson announced plans to separate our Orthopaedics business to establish a standalone Orthopaedics company, operating as DePuy Synthes. Should you accept this position, it is anticipated that, following conclusion of the transaction, you would be an employee of DePuy Synthes.