Sr. Exec Admin Assistant

Essential Job Functions

• Exercises initiative and independent judgment in managing the CEO’s schedule and daily activities.
• Facilitates the efficient utilization of the CEO’s time through coordination of a complex calendar of appointments, meetings and speaking engagements.
• Safeguards the confidentiality of the CEO’s office by exercising discretion in communicating information.
• Manages, distributes and tracks tickets for various events on behalf of the CEO.
• Facilitates official travel for the CEO and corporate visitors by making travel arrangements with appropriate vendors.
• Researches and places orders for holiday/birthday/other gifts on behalf of the CEO.
• Manages Calendar/Expense/Travel as needed for COO, COA and EVP CC.
• Maintain regular and punctual attendance.

Other Related Duties

Performs other related duties as assigned.

Qualifications

• To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required.
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat.
• Proven ability to handle confidential information with discretion, adaptable to various competing demands.
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
• Ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Skills in complex problem solving, judgment, critical thinking and decision making.

Education And/or Experience

• Bachelor's Degree, preferred.
• Five (5) to eight (8) years related work experience supporting C-Level Executives.

Certificates, Licenses, Registrations

• None required.

Work Complexity

Problems and issues faced are difficult and complex, and may require understanding of broader set of issues. Problems typically involve consideration of multiple issues and understanding of the financial/mortgage industry. Problems are typically solved through drawing from prior experience and analysis of issues.

Physical Demands

• While performing the duties of this job, the employee is frequently required to sit and talk or hear.
• The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; and reach with hands and arms.
• The employee must occasionally lift and/or move up to 25 pounds.

Work Environment

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
• Work is normally performed in a typical interior office work environment which does not subject the employee to any hazardous or unpleasant elements.
• The noise level in the work environment is usually moderate.

Equal Employment Opportunity

Freedom Mortgage is committed to providing equal employment opportunities to all employees and applicants without regard to race, ethnicity, color, sex, marital status, sexual orientation, gender identity or expression, pregnancy, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Americans With Disabilities Act Applicants as well as employees who are or become disabled must be able to satisfactorily perform the essential job functions of the position either with or without reasonable accommodation. Applicants as well as employees are encouraged to meet with Human Resources as the organization shall review reasonable accommodations on a case-by-case basis in accordance with applicable law.