Exec/Admin Assistant

About the role

This role requires exceptional organizational skills and attention to detail. The ideal candidate is proactive, resourceful, and capable of managing competing priorities in a fast-paced environment.

Responsibilities

• Calendar management across multiple parties
• Cordination of business travel arrangements
• Timely and accurate preparation, review, and submission of expense reports
• Fluency in expense systems, such as ARIBA and Concur
• Payroll/Timekeeping Preparation for meetings with senior executives (e.g. documents, PowerPoints, video conferencing, in-person meetings, and other logistics)
• Managing phone inquiries/messages
• Coordination of office supply management
• Support special ad-hoc projects and initiatives as assigned
• Aid in ordering of computers, equipment, supplies for new hire onboarding

Qualifications

• Minimum 3+ years’ experience in providing administrative support
• Ability to work well in a dynamic and fast-paced organization and manage multiple tasks and priorities
• Excellent written and verbal communication skills
• Ability to work effectively on a team, sometimes under pressure with accuracy, attention to detail, professionalism, and timely, direct follow-up
• Strong sense of integrity and ability to handle sensitive issues and maintain confidentiality
• Ability to proactively identify and resolve issues
• Ability to work with all levels of management, associates, and external business contacts
• Strong computer skills, including Microsoft Outlook, Webex, MS Office Suite (Word, Excel, PowerPoint)
• Bachelor's Degree

About Us

At American Express, our culture is built on a 175-year history of innovation, shared values, and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. From delivering differentiated products to providing world-class customer service, we operate with a strong risk mindset, ensuring we continue to uphold our brand promise of trust, security, and service. As part of Team Amex, you’ll experience our powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career.

About the Team

We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally:

• Competitive base salaries
• Bonus incentives
• 6% Company Match on retirement savings plan
• Free financial coaching and financial well-being support
• Comprehensive medical, dental, vision, life insurance, and disability benefits
• Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
• 20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy
• Free and confidential counseling support through our Healthy Minds program
• Career development and training opportunities

Benefits

For a full list of Team Amex benefits, visit our Colleague Benefits Site.

Equal Opportunity Employer

American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law.