Sr. Director- Preceptor Recruitment and Clinical Affiliations

Job Duties

Reporting to the Associate/Assistant Dean for Clinical Strategy and Partnerships, the Director for Preceptor Recruitment and Clinical Affiliations is a key member of the Medical Education team at the Tilman J. Fertitta Family College of Medicine and provides strategic and operational support for the development, expansion, coordination, and stewardship of the college’s network of clinical preceptors, healthcare organizations, and affiliated clinical training sites.

• Leading complex, relationship-driven efforts to recruit and retain physicians and healthcare organizations in an increasingly competitive clinical environment while ensuring that the medical school maintains sufficient, high-quality, and appropriately distributed clinical training experiences across all phases of the curriculum.
• Overseeing the full lifecycle of clinical affiliation development, from initial outreach and relationship cultivation through affiliation agreements, onboarding, faculty appointments, data tracking, operational coordination, preceptor stipend payments, and ongoing relationship management.
• Serving as a primary liaison between the college and affiliated healthcare organizations to facilitate communication, addresses operational concerns, and supports effective educational partnerships.
• Ensuring that affiliated clinical training sites meet institutional, regulatory, accreditation, and programmatic expectations, including LCME standards and university policies.
• Maintaining comprehensive databases and tracking systems related to: Preceptor recruitment pipelines; Clinical site development; Affiliation agreement status; Faculty appointment progress; Credentialing and onboarding requirements; Site capacity and utilization; Renewal timelines and compliance requirements.
• Develops and implements proactive recruitment strategies in response to evolving healthcare workforce pressures, competition for clinical teaching sites, changes in healthcare delivery models, and increasing accreditation expectations.
• Cultivates and maintains strong relationships with healthcare executives, physician leaders, practice administrators, and community stakeholders to support long-term educational partnerships.
• Collaborates with medical education leadership to align preceptor and site recruitment efforts with curricular goals, enrollment growth, specialty distribution needs, and strategic institutional priorities.
• Identifies risks, gaps, or vulnerabilities in clinical training capacity and develops mitigation strategies to ensure continuity and quality of clinical education experiences.
• Oversees the development, coordination, tracking, execution, renewal, and maintenance of affiliation agreements and other partnership agreements with healthcare organizations and clinical training sites.
• Monitors agreement status, renewal timelines, compliance requirements, and operational readiness of affiliated sites.
• Represents the college in meetings and outreach activities with affiliated healthcare organizations, community partners, and external stakeholders.
• Collaborates with educational leadership to connect preceptors with faculty development resources, orientation materials, educational expectations, and ongoing support.
• Supports accreditation activities, data reporting, and institutional planning.
• Facilitates collaborative problem-solving and communication across organizational boundaries to support timely execution of agreements, onboarding, placements, and educational operations.

Job Requirements

• Requires application of advanced principles, techniques and theory in a professional discipline or a thorough general business management knowledge.
• Knowledge of this level is typically obtained through a directly job-related Master's degree or equivalent formal training in a recognized field of specialization that is directly related to the type of work being performed.
• Preferred: Master's degree in healthcare administration, higher education, business administration, public health, or a related field. Relevant terminal degree preferred.
• Requires a minimum of five (5) years of directly job-related experience. Preferred: 7-10 years progressively responsible experience in healthcare administration, healthcare partnerships, clinical operations, physician relations, medical education, affiliation management, or related strategic roles.
• Experience working with clinical education programs, faculty affairs, or healthcare partnerships in an academic medical environment.
• Experience leading complex operational processes involving multiple stakeholders and external organizations.
• Experience with database systems, operational tracking systems, and project management processes.