Sr. Department Assistant, Level 5

About the role

The Senior Department Associate provides technical data coordination and clerical support for the Vice Dean and Associate Dean. The incumbent is responsible for compiling, organizing, and maintaining the accuracy of Faculty of Arts and Sciences (FAS) personnel records, student evaluation systems, and faculty workload credits.

Responsibilities

• Compiles and updates VDFAS databases for Non-Tenure Track (NTT) faculty to ensure they remain current.
• Works closely with Chairs, Associate Chairs, and Program Directors in Arts & Science to compile information and ensure the accuracy of departmental records.
• Liaises with the Office of Faculty Affairs in the Provost’s office to align A&S records with university-wide faculty status data.
• Prepares and processes A&S student course evaluations (SES/SEEQ).
• Compiles SES results, grade data, and personnel history for faculty evaluations.
• Maintains the compilation of Graduate Teaching Point data by collecting reports from department chairs using the Graduate Teaching Points Policy to record qualifying mentoring and teaching activities (e.g., dissertation mentoring, qualifying papers, and tutorials) into the Full-Time Faculty Inventory.

Qualifications

• High School diploma or equivalent.
• Minimum 2 years of previous relevant experience.

Preferred Qualifications

• Proficiency in Excel and Google Sheets.
• Clear and effective communication skills and the ability to take initiative in updating and maintaining data accuracy.
• Willingness to learn new skills.

Benefits

Not specified.

Pay

$2,269.60 biweekly

Schedule

Hybrid