Sr. Coordinator, Sports Experiences

About the role

As the Sr. Coordinator, Sports Experiences you will focus on the ideation and execution of travel and hospitality experiences for our direct-to-consumer motorsports/Barret-Jackson products. You will support Directors, Managers, and collaborate with other Coordinators to create a positive, efficient environment centered on excellence. The role involves coordinating all activities related to the sales and execution of travel and hospitality events for motorsports/Barret-Jackson, while partnering with the On Location IT Compliance team to support, implement, and improve controls, remediate deficiencies, and resolve negative outcomes across business processes and technologies.

Responsibilities

• Manage budgets, including reconciliation, documenting savings and variances, and forecasting.
• Create and manage direct-to-consumer offerings to meet annual budget goals for motorsports/Barret-Jackson.
• Collaborate with Barrett-Jackson, NASCAR, SMI, IMS, and local track contacts to improve efficiencies, enhance experiences, and drive revenue.
• Negotiate and manage contracts with preferred vendors for event services, hotels, food and beverage, transportation, destination management, restaurants, and other industry-related vendors.
• Work with team leaders to adjust, document, and implement new event processes using proprietary Event Management System(s).
• Establish operational accountability (e.g., checklists, quality assurance tests) and share best practices across event teams.
• Propose new ideas to create efficiencies, improve experiences, and increase revenue.
• Manage key client relationships with both existing and new clients.
• Collaborate with vendors for all aspects of event execution.
• Assist in developing, documenting, and implementing event procedures and systems.
• Identify and implement operational efficiencies.
• Drive continuous quality improvement initiatives.
• Work with event and customer service teams to identify improvement opportunities and develop training materials.
• Conduct Event Team and Leadership Team meetings regularly.
• Provide leadership and feedback on process development and improvement.
• Contribute to performance reviews, bonuses, and merit increases.

Requirements

• Bachelor’s Degree in Hospitality, Sports Management, Marketing, Business, or a related field, or equivalent experience.
• Minimum of 3+ years in a management position, preferably in motorsports/Barret-Jackson.
• Experience managing or selling direct-to-consumer offerings.
• Project Management Office experience and adeptness in creating cost/time estimates.
• Proven ability to analyze, organize, summarize, and articulate complex information for diverse audiences.
• Exceptional communication, interpersonal, and presentation skills.
• Advanced proficiency in Microsoft Office, particularly Excel and PowerPoint.
• Self-motivated, able to handle pressure, and work efficiently in a fast-paced environment.

Preferred Qualifications

• Experience with Sports and Events Operations.
• Background in the Travel & Hospitality industry.
• Experience managing hospitality events (e.g., receptions, parties).

Travel

Must be adaptable with work and travel schedule, including availability during holidays and key event times. Estimated travel requirement is 30%.

Benefits

• Competitive salary.
• Generous benefits package including medical, dental, vision, life, and disability insurance.
• Paid time off.
• 401k plan.

Core Values

• Exceed all service expectations with customers, partners, and each other.
• Create value by enriching people's lives.
• Do the right thing and bring others along.
• Propel the power of diversity in thought, team, and experience.
• Partner to generate win-win solutions.
• Ignite and empower entrepreneurial spirit.
• Exude respect and gratitude.