Sr. Contracts Specialist

Summary

The Sr Contract Specialist provides essential support for the contract execution process, working closely with the Sourcing Partner and relationship management to ensure timely and accurate processing of contract documents and associated tracking.

Contract Support & Execution

• Supports the preparation and routing of clinical contracts and change orders, including gathering required inputs and documentation.
• Aids in the review of draft Statements of Work (SOWs), Change Orders, and associated templates to ensure consistency and completeness.
• Collaborates with legal, finance, and clinical teams to facilitate the internal review and signature process.
• Monitors contract progress and uses tools for contract status and change order status across clinical projects, escalating delays or missing information to appropriate stakeholders.

Cross-Functional Collaboration

• Collaborates closely with the sourcing partner, partnership manager, clinical teams, legal, finance, and vendor management to support timely contract execution.
• Schedules and documents relevant meetings, gathers required inputs, and distributes updates regarding contract status.

Process Improvement & Systems Support

• Assists with process improvement initiatives by gathering information, updating templates, and supporting the implementation of new procedures related to contract workflows.
• Participates in clean-up and organization of contract documentation, ensuring proper archiving of executed agreements, change orders, and financial documents.
• Supports data entry and maintenance of contract tracking systems and document repositories to ensure accuracy and accessibility.
• Identifies inconsistencies or outdated information in shared systems and coordinates with stakeholders to resolve them.
• Helps document standard operating procedures (SOPs), workflows, and training guides to support team knowledge and consistent execution.

Requirements

• BS/BA preferred; Associate degree considered with experience
• 3+ years in biotech/pharma industry
• Excellent communication, interpersonal, and presentation skills for engaging with internal and external stakeholders
• Excellent organizational skills and attention to detail
• Basic understanding of contract structure and financial documents
• Proficiency in Microsoft Excel and document management tools (e.g., SharePoint, DocuSign, contract lifecycle management systems)
• Ability to handle multiple tasks in a fast-paced environment
• Strong communication and collaboration skills