Sr. Construction Project Coordinator

Key Responsibilities

• Aid in overseeing, planning, and accomplishing construction projects, ensuring adherence to timelines and budgets.
• Independently manage small projects, monitor progress, mitigate risks, and ensure quality standards.
• Collaborate with stakeholders to define objectives, scope, and deliverables, and align project goals with organizational strategy.
• Assist with space planning by managing IWMS platforms, updating floor plans, space assignments, and group relocations, while improving data quality and enabling informed decisions for facility management.
• Provide comprehensive administrative support, including contract and financial tracking, RFP and vendor access management, and ad hoc duties.
• Maintain accurate project documentation, budgets, proposals, and reports, ensuring all records are organized and accessible.
• Support procurement and vendor management, track purchase orders, change orders, invoices, and facilitate vendor communication.
• Cook up internal resources, monitor availability and workload, and resolve conflicts to ensure efficient project delivery.
• Serve as the central point of contact for project communications, facilitating meetings, documenting minutes, distributing action items, and fostering collaboration among cross-functional teams.
• Provide timely updates to interested parties and ensure information flow.
• Guide and support project teams and space layout efforts by identifying efficiencies, developing workflows, and implementing guidelines.
• Mentor junior staff, promote knowledge sharing, and encourage growth through coaching on project management tools and skills.
• Move beyond task management to strategic vision, process optimization, and long-term planning.
• Advise on project planning, tracking, reporting, and compliance with governance arrangements.
• Identify and implement opportunities for innovation and improved execution.
• Proactively identify, evaluate, and manage project risks and critical issues. Support mitigation strategies and raise issues as needed to ensure successful project completion.
• Maintain consistent, professional on-site attendance to oversee facility and project operations, address immediate needs, and ensure implementation.

Qualifications

• Bachelor’s degree in Facility Management, Project Management, Business Administration, Finance, Engineering, or equivalent experience in Facilities work.
• Typically, 4+ years of accounting, construction, or real estate support experience preferred.
• Strong written and verbal communication skills, excellent customer service and presentation abilities.
• Ability to work independently, demonstrate initiative, and collaborate effectively.
• Diligent, organized, creative, and proactive.
• Full-time, on-site position (5 days/week) presence to oversee project operations, address immediate needs, and ensure a smooth project execution.
• Certified Associate in Project Management (CAPM) preferred but not required.

Required Software Skills

• Microsoft Office Suite (Word, Excel, PowerPoint, Project, Outlook).
• Project Management Platforms: Asana (Workplace Management), Tririga (IWMS).
• CAD Software: Experience with CAD tools for space planning support.
• Financial Systems: Familiarity with systems (Ariba) for processing invoices, contracts, and amendments.
• Presentation Tools: Ability to create and deliver presentations and training materials.

Pay

Base Salary Range: San Francisco: MIN: $82,600.00 MID: $107,300.00 MAX: $131,900.00 Los Angeles: MIN: $75,300 MID: $97,600 MAX: $131,900

Final salary and offer will be determined by the applicant’s background, experience, skills, internal equity, and alignment with geographic and other market data.

Benefits Package

• Medical, Dental, and Vision coverage.
• Pre-tax Flexible Spending Accounts.
• Backup Child Care Program.
• Paid Family Care Leave.
• Generous vacation, sick leave, and holidays.
• Pet Insurance.
• Matching 401(k) Retirement/Pension Plan.