Sr Client Finance Manager

About the role

The Senior Client Finance Manager will be responsible for core accounting operations and client-finance activities by ensuring the financial accuracy and accountability from daily AP/AR transactions through month-end close, complex billing, audits, and financial reporting for assigned client(s). This role partners closely with account management, project management, and the assigned client to maintain accurate records, reliable reporting and effective controls. The Senior Client Finance Manager reports to the SVP, Finance & Operations. fluent360™ is one of the foremost agency leaders shaping the multicultural marketing industry. Equal parts integrated marketing agency and cultural hub, we specialize in giving brands a resonating voice to effectively speak to various cultural segments– both ethnic and consumer niche followings. As a multi-talented, multicultural agency, we offer a full spectrum of communication services. Find out more about us at fluent360.com

Responsibilities

• Own the full accounts payable process/ cycle, such as vendor invoice entry, general-ledger coding, new-vendor setup, vendor inquiries, production and outside-vendor approval coordination
• Own the full accounts receivable process, including new-client setup, invoice creation and entry, internal approvals, monthly retainer billing, cash application, recording receipts and deposits, account reconciliation, collections follow-up, and resolution of client billing inquiries
• Reconcile the monthly credit card statement and record individual credit-card charges daily; revise credit-card approval forms to align with the general ledger, departments, and internal needs
• Investigate and resolve AP, AR, billing, and payment discrepancies promptly
• Own and execute the monthly overhead budget reconciliation process, ensuring overhead expenses are accurately recorded, properly allocated, and aligned with the approved budget
• Support payroll-related accounting and reconciliations as assigned, and maintain accurate records, controls, policies, procedures, and process improvements
• Serve as primary day-to-day finance contact for assigned client(s)
• Monitor client budgets and project activity and inform client of any identified potential financial risks
• Review employee timesheets weekly and communicate status, exceptions, and follow ups to Project Managers
• Prepare, maintain, and distribute utilization, burn reports, and other monthly financial reports
• Reconcile pre-billed and open production projects, research discrepancies, and coordinate corrections
• Prepare project billing and revenue schedules to support monthly revenue-recognition process
• Prepare and coordinate annual actual-cost submission
• Maintain complete and accurate supporting documentation in accordance with client’s contractual billing, financial reporting, and audit requirements
• Provide financial guidance and regular updates to account and project management teams supporting client

Requirements

• Bachelor’s degree in accounting, Finance, related field or equivalent experience required
• 5-7 years progressive experience in accounting operations, client finance, or agency/professional-services finance