Sr Associate, PDC Coordinator SE Region

About Us

Mercedes-Benz USA is responsible for the sales, marketing, and service of all Mercedes-Benz and Maybach products in the United States. In our people, you will find tremendous commitment to our corporate values. We are looking for diverse top-notch individuals to join the Mercedes-Benz Team and uphold these hallmarks.

Job Overview

This role will provide administrative and secretarial support to the PDC Manager, Supervisors, and personnel.

Responsibilities

• Provide administrative support to PDC Site Leader and Team Leaders, including preparation of correspondence, handling and screening incoming calls, meeting visitors, and directing them to the proper department.
• Process material requests, service requests, purchase orders, receipts, and vendor invoices accurately and timely according to company policies.
• Compile and verify procard records in the PVS system.
• Prepare and submit contracts and addendums to subcontractors and the HO Purchasing department for approval.
• Administer the PDC Petty Cash Fund.
• Maintain and update subcontractor files in compliance with ISO Standards.
• Assist the PDC Site Leader in ensuring compliance with Human Resources policies and procedures.
• Screen employment applications, inform new employees of benefits and company policies, and process and maintain personnel records, disability, and Worker’s Compensation claims.
• Maintain the Time & Attendance system/records for all PDC employees.
• Ensure stocking and timely reordering of office and lunchroom supplies, selecting the most competitive supplier.
• Obtain proposals and select the most competitive supplier for maintenance and rental services (e.g., janitorial services).
• Initiate procurement of services and coordinate repairs or maintenance as needed.
• Monitor the quality and service of repairs or maintenance.
• Maintain fixed assets inventory records, files, and handle mail distribution.
• Verify monthly budget comparison statements and analyze discrepancies.

Qualifications & Requirements

• High School Diploma (GED) or equivalent work experience.
• PDC courses in various MBUSA Office Software.
• Minimum of 3-5 years of office and/or administrative experience.
• Three to six months of experience with Purchasing Policies and Procedures System.
• 1-3 years of experience in:
  • Administration: Knowledge of administrative procedures, process/project development, and system procedures.
  • Business - General: Knowledge of fundamental business practices and concepts impacting organizational success and profitability.
  • Human Resources: Knowledge of principles and procedures for Compensation and Benefits, Employee Relations, Recruitment and Selection, and HRIS.

Job Family Competencies

• Adaptability
• Contributing to Team Success
• Follow Up
• Planning & Organizing

Core Behaviors

• Applies Business Discipline: Demonstrates commitment to excellence, accepts accountability for safety, quality, cost, and timely delivery. Identifies process improvements and takes initiative.
• Demonstrates Business Acumen: Understands the business, customer, and competition. Acts with customers in mind; generates creative, innovative ideas. Handles change, risk, and uncertainty effectively.
• Builds Effective Relationships: Values diversity, treats people with respect. Encourages collaboration, shares successes, and fosters a sense of belonging.
• Pursues Learning & Growth: Learns quickly when facing new challenges, open to change. Continuously improves self, understands situational adaptability.
• Communicates Effectively: Builds trust, settles differences without damaging relationships. Provides necessary information, listens attentively.

Other Skills

• Good administrative and communication skills.
• Knowledge of PDC operations, policies, and procedures.
• Knowledge of applicable safety standards.
• Familiarity with related computer systems.
• Ability to handle confidential matters.
• Ability to organize commitments and prioritize.
• Knowledge of ISO-related practices.
• Comprehensive knowledge of:
  • MBUSA Policies & Procedures
  • MBUSA Mission, Goals & Vision
  • Departmental practices/procedures and their application to customers
  • Interdepartmental relationships and their impact on goals
  • Applicable software

Benefits

• Mitarbeiterhandy möglich
• Mitarbeiter Events
• Gesundheitsmaßnahmen
• Betriebliche Altersversorgung
• Mobilitätsangebote
• Flexible Arbeitszeit möglich
• Mitarbeiterrabatte möglich
• Coaching
• Mitarbeiterbeteiligung möglich
• Parkplatz

Mercedes-Benz USA, LLC
13470 International Parkway
32218 Jacksonville
Contact: MBUSA Talent Acquisition
E-Mail: talent_acquisition@mbusa.com