Sr Associate, PDC Coordinator SE Region

Mercedes-Benz USA is responsible for the sales, marketing and service of all Mercedes-Benz and Maybach products in the United States. In our people, you will find tremendous commitment to our corporate values. We are looking for diverse top-notch individuals to join the Mercedes-Benz Team and uphold these hallmarks.

Responsibilities

• Provide administrative support to PDC Site Leader and Team Leaders including preparation of all correspondence, handling and screening incoming telephone calls, meeting all PDC visitors and directing to proper department.
• Maintain necessary process material requests, service requests, purchase orders, receipts and vendor invoices in a timely and accurate manner according to company policy and procedures.
• Compile and verify procard records in PVS system.
• Prepare and submit contracts and addendums to subcontractors and HO Purchasing department for approval.
• Administer PDC Petty Cash Fund.
• Maintain and update subcontractors files in compliance with all ISO Standards.
• Assist PDC Site Leader with ensuring compliance with various Human Resources policies and procedures.
• Screen applications for employment; inform new employees of benefits and company policies; process and maintain all Personnel records, disability and Worker’s Compensation claims.
• Maintain Time & Attendance system/records for all PDC employees.
• Assure stocking and timely reordering of office and lunchroom supplies for PDC, assure that most competitive supplier is selected.
• Obtain proposals and assure that most competitive supplier is found for needed maintenance and rental services such as janitorial services, etc.
• Initiate procurement of service as needed and/or coordinate completion of repair or maintenance.
• Monitor quality and service of repair or maintenance supplied/completed.
• Maintain fixed assets inventory records, files, opening and distributing mail.
• Verify monthly budget comparison statement and analyze discrepancies.

Requirements

• High School Diploma (GED) or equivalent work experience.
• PDC courses in various MBUSA Office Software.
• Minimum of 3-5 years of office and/or administrative experience.
• Three to six months of experience with Purchasing Policies and Procedures System.
• 1-3 years (total) of experience in administration, including knowledge of administrative procedures, process/project development, and system procedures.
• Knowledge of fundamental business practices and concepts that impact the success and profitability of the organization.
• Knowledge of principles and procedures for Compensation and Benefits, Employee Relations, Recruitment and Selection, and HRIS.

Skills

• Good administrative and communication skills.
• Knowledge of PDC operations, policies and procedures.
• Knowledge of applicable safety standards.
• Familiarity with related computer systems.
• Ability to handle confidential matters with personnel and company.
• Ability to organize commitments and their priorities.
• Knowledge of all ISO related practices.
• Comprehensive knowledge of MBUSA Policies & Procedures, MBUSA Mission, Goals & Vision, departmental practices/procedures, and interdepartmental relationships.
• Proficiency in software applicable to the job.

Job Family Competencies

• Adaptability: Copes with change, shifts gears, handles risk and uncertainty.
• Contributing to Team Success: Acts as a team player; encourages collaboration; shares wins and successes; creates a feeling of belonging.
• Follow Up: Takes initiative to ensure tasks are completed thoroughly and correctly.
• Planning & Organizing: Effectively manages time and resources to meet commitments.

Core Behaviors

• Applies Business Discipline: Demonstrates commitment to excellence by accepting accountability for safety, quality, cost, and timely delivery of work product(s). Rational when faced with conflicting details/obstacles. Applies process thinking, identifies process improvements; takes initiative to make improvements happen.
• Demonstrates Business Acumen: Understands how the business works, knows the customer and the competition. Acts with customers in mind; comes up with creative, innovative ideas.
• Works Effectively Across Boundaries: Works effectively across usual boundaries (levels, functions, cultures).
• Builds Effective Relationships: Values diversity and treats people with respect regardless of race, national origin, age, gender, disability, or sexual preference.
• Pursues Learning & Growth: Learns "on the fly" when facing new challenges; experiments, open to change. Works to continuously improve self; understands that different situations call for different skills and approaches. Knows personal strengths, weaknesses, opportunities, and limits; gains insight from mistakes.
• Communicates Effectively: Builds trust by settling differences and winning concessions without damaging relationships. Provides the information people need to know to do their jobs and feel good about being a member of the team. Listens attentively even when in disagreement; hears people out.

Benefits

• Employee mobile phone possible
• Employee events
• Health initiatives
• Company pension plan (Betriebliche Altersversorgung)
• Mobility offers
• Flexible working hours possible
• Employee discounts possible
• Coaching
• Employee participation possible
• Parking available