Sr. Administrative Partner - Strategy & Corporate Development

Job Summary

The Senior Administrative Partner provides administrative support to senior leadership within the Strategy & Corporate Development organization. This role is responsible for managing complex scheduling and coordination activities, supporting leadership priorities, and facilitating efficient execution of meetings, initiatives, and day-to-day operations in a dynamic executive environment.

Responsibilities

• Provides high-level administrative support to the senior leadership team, including SVP-level leadership, in support of functional, departmental, and site priorities
• Manages complex executive calendars and prioritizes meetings and events in alignment with strategic priorities
• Buils a strong, collaborative partnership with the leader and maintains a clear understanding of priorities and shifting demands
• Covers domestic and international travel, including logistics, itineraries, and accommodations
• Plans and supports meetings by coordinating agendas, materials, logistics, and follow-up actions
• Ensures leaders are prepared for key meetings and leadership forums by organizing complete, timely briefing materials and related content
• Tracks follow-up actions, decisions, and deadlines to support execution and continuity across leadership activities
• Prepares reports and presentations through effective information gathering, analysis, and synthesis
• Screens and manages communications, including phone calls and incoming requests
• Produces, formats, and edits documents, presentations, and business communications
• Prepares, submits, and reconciles expense reports in Concur
• Serves as an ambassador for Illumina by demonstrating professionalism and alignment with company values
• Engages with senior internal and external stakeholders with professionalism, diplomacy, and sound judgment
• PARTNERES effectively across functions, teams, and regions to support business priorities
• SUPPORTS the operating rhythm of the business by coordinating recurring meetings, planning cycles, and leadership cadences
• IDENTIFIES opportunities to improve processes, systems, and administrative workflows
• IMPLEMENTS process improvements that increase efficiency and streamline operations
• SUPPORTS the execution of administrative projects and operational priorities
• HANDLES highly sensitive and confidential information with discretion and in accordance with company policies
• COORDINATES and EXECUTES internal and external events, including meetings and conferences

Qualifications

• Typically requires a minimum of 6+ years of related experience
• Demonstrated experience managing executive calendars, meetings, travel, and events
• Experience preparing presentations and supporting executive-level communications
• Strong professional presence and the ability to engage effectively with senior stakeholders
• Experience supporting leaders in a fast-paced, highly confidential executive environment
• Advanced proficiency in Outlook, Word, Excel, PowerPoint, and collaboration tools such as Teams