Sr Administrative Associate, Primary Care Services

About the Role

Works under direction to manage and direct administrative and/or business operations of a division or unit within UT Southwestern’s Healthcare System Affairs - Primary Care. This role provides support to multiple directors, focusing on calendar management, faculty recruitment, coordination of site visits and interviews, general administrative tasks, Continuing Medical Education (CME) fund management, expense reports, purchasing, and travel arrangements.

Responsibilities

• Manages and directs administrative and business functions of a division or unit, including establishing, reviewing, and revising internal procedures, interpreting policies, supervising clerical operations, and optimizing workflow.
• Prepares or assists in preparing the annual budget for the division or unit, including financial analysis, income and expenditure projections, and funding allocation for faculty and staff.
• Monitors and maintains budgets and grants, approving expenditures and preparing financial reports; reconciles accounts monthly to ensure accuracy and prevent overdrafts.
• Supervises staff members, providing training and coordinating recruitment for faculty and classified staff; exercises decision-making authority for hiring, disciplinary actions, and terminations.
• Approves personnel changes, including appointments, title changes, salary adjustments, and terminations.
• Coordinates staff performance evaluations and recommends merit increases.
• Manages space needs, renovations, and operational services; recommends purchases of capital and noncapital equipment.
• Assists in preparing major grant applications or status reports by gathering information from principal investigators; ensures timely submission of grants.
• Ensures accurate and timely patient billing, including charge capture, coding, and review of account receivables, denials, and appeals.
• Prepares or coordinates complex reports requiring collaboration with other departments and external organizations.
• Designs and executes internal controls to ensure operational efficiency, asset safeguarding, and financial reliability.
• Ensures compliance with applicable laws, regulations, policies, and procedures.
• Performs other duties as assigned.

Requirements

• Bachelor’s degree in Business Administration, Healthcare Administration, or a directly related field.
• 5 years of related experience; additional years of experience may substitute for minimum qualifications.

Preferred Qualifications

• 2 years of previous supervisory experience or experience in a lead role.

Benefits

• PPO medical plan with no-cost full-time employee-only coverage available from day one.
• 100% coverage for preventive healthcare with no copay.
• Paid Time Off (PTO) available from day one.
• Retirement programs through the Teacher Retirement System of Texas (TRS).
• Paid parental leave benefit.
• Wellness programs and tuition reimbursement.
• Public Service Loan Forgiveness (PSLF) eligibility as a qualified employer.

Schedule

Full-time, day shift.

Location

Texas-Dallas-5323 Harry Hines Blvd.