Sr. Associate, Administrative Services

This role provides proactive, high-quality, flexible, and reliable administrative support to Executive Directors in Large Molecule Analytical Biologics Development. The Senior Administrative Associate assists with administrative functions relating to organization and communication across the team, ensuring efficient operation. We seek candidates who are proactive, act with urgency, thrive in complexity, demonstrate resilience, and model high values and standards. Ideal candidates must work successfully in a fast-paced, complex environment and prioritize tasks effectively.

Responsibilities

• Administrative support including extensive calendar management, meeting coordination (including external colleagues), phone coverage, expense report processing, travel coordination, and weekly schedule updates.
• Scheduling complex travel arrangements, including multi-leg domestic and international travel, visa, and passport processing.
• Event planning and coordination.
• Demonstrating company leadership behaviors, handling difficult situations diplomatically.
• Preparing and distributing correspondence and reports while handling confidential and sensitive issues.
• Coordinating and performing multiple tasks with an understanding of project principles and technical skills.
• Collaborating with colleagues across multiple sites to manage work and tasks.
• Interacting with team members to understand administrative interdependencies.
• Maintaining knowledge of team priorities to ensure efficient department operations.
• Producing and completing work assignments requiring independent judgment, creativity, and problem-solving with minimal supervision.
• Coordinating special projects within the division/area.
• Serving as an initial point of contact for new employees, visitors, and vendors.
• Supporting SharePoint site access rights and Outlook mailing lists.
• Managing employee training profiles and aiding in training administration and systems.
• Assisting with financial and budget tasks.

Requirements

• High School Diploma or equivalent (Advanced education or certifications preferred, e.g., Certified Administrative Professional, Project Management Professional, Professional in Human Resources).
• Minimum of 8 years of administrative assistant experience.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and peripheral devices.
• Advanced analytical ability, independent judgment, creativity, and problem-solving skills.
• Exceptional communication skills to interact with executives, assistants, and internal/external clients both on-site and remotely.
• Demonstrated experience scheduling and coordinating complex, multi-leg domestic and international travel.
• Experience processing visa/passport applications.
• Ability to handle and prioritize numerous simultaneous assignments.
• Event planning and coordination experience.
• Extraordinary attention to detail and handling of confidential/sensitive information.
• Outstanding communication and interpersonal skills.

Preferred Skills

• SAP experience processing expense reports, purchase orders, payment requests, vendor add forms, and running reports.

Pay

The salary range for this role is $82,700 - $130,200. An employee’s position within the range will be based on factors including education, qualifications, certifications, experience, skills, geographic location, and business needs. The successful candidate will be eligible for annual bonus and long-term incentive, if applicable.

Benefits

• Comprehensive medical, dental, vision, and other insurance benefits (for employee and family).
• Retirement benefits, including 401(k).
• Paid holidays, vacation, compassionate, and sick days.

Schedule

• 10% travel requirements.