Sr. Administrative Assistant - Temp ($35.00 - $44.00)

Part-time temporary role payrolled through a temporary staffing agency.

About the role

The Senior Administrative Assistant is an integral part of the Irvine Company Corporate Affairs team. This position delivers comprehensive administrative support and oversees critical document management workflows. The ideal candidate will be highly adaptable, display exceptional attention to detail, and possess outstanding communication and relationship-building skills.

Responsibilities

• Execute general administrative duties, including managing phone calls and correspondence, calendar maintenance, meeting logistics, expense reporting, IT requests, office supply procurement, and group event coordination.
• Handle various service requests, manage supplies, and generate accurate monthly expense reports for the department.
• Oversee document control, including drafting, formatting, and proofreading media articles, presentations, agendas, memos, letters, reports, schedules, and contact sheets, alongside digital and physical file organization.

Requirements

• Exceptional time management and ability to thrive in a fast-paced environment.
• Proactive approach to problem-solving.
• Strong proficiency with Google products (Mail, Drive, Calendar, Meet, Google Docs, Slides, Sheets), Microsoft products (Word, Excel, PowerPoint), and Adobe.
• Demonstrated ability to maintain confidentiality and professional discretion is essential given the nature of executive communications.

Qualifications

• Bachelor’s Degree (or equivalent experience).
• 2–5 years of administrative support experience.

Schedule

• Start time between 7:45 a.m. and 9:00 a.m. with flexible end time after 12:00 p.m.
• 3–5 days per week, 20–32 total hours per week.

Pay

Hourly Pay Range: $35.00 – $44.00/hr. Actual placement within this range may vary based on relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location.

About Us

Irvine Company is a privately held real estate investment company and master-planner committed to creating and sustaining communities that thrive for generations. Irvine Company is respected for its master planning and environmental stewardship of the Irvine Ranch in Orange County, including diversified operations throughout coastal California. Irvine Company brings to life neighborhoods and sustainable communities with a full range of housing, jobs, retail centers, schools, parks, and open space. We take as much pride in our employee community as we do the communities we create. It’s an environment populated with talented and experienced people, a collaborative spirit, and abundant opportunities.