Sr. Administrative Assistant - On-site (OC)

About the role

City of Hope Orange County is transforming cancer treatment by bringing world-class expertise and specialized care closer to home. Supported by a regional network of care, our 11-acre academic cancer campus in Irvine is home to City of Hope Orange County Lennar Foundation Cancer Center, our outpatient cancer center, and Orange County’s only cancer specialty hospital. With the opening of the hospital, the full continuum of advanced cancer care—from prevention through survivorship—is available in Orange County for the first time, eliminating the need to travel for lifesaving treatment. Seamlessly connected to our outpatient cancer center, the new clinical research hospital features 73 inpatient beds, advanced surgical suites, groundbreaking clinical trials, and holistic services such as rehabilitative therapy and spiritual care.

Responsibilities

• Organize and expedite flow of work through administrator’s office; initiate follow-up action as appropriate.
• Resolve routine and some complex inquiries and fulfill requests from internal and external business contacts using knowledge of division/department and organization policies and procedures.
• Format, type, and edit a variety of complex or technical material, including correspondence, memos, reports, presentations, and confidential material.
• Maintain calendar; schedule appointments and meetings; coordinate meetings and agenda materials.
• Make arrangements for meetings, conferences, and travel for department personnel.
• Prepare and distribute minutes of meetings.
• Prepare all travel, lodging, and conference registration for department leaders. Initiate all business-related expense reimbursements including membership due renewals and travel reimbursement. Maintain detailed accounting of all expenses.
• Establish, maintain, and have frequent access to confidential files, logs, and records.
• Assist in planning and organizing special projects.
• May utilize assistance of lower-level secretarial or clerical employees on a project basis.

Requirements

• 2 years post high school trade, business, or professional school. Bachelor’s degree preferred. Experience may substitute for minimum education requirements.
• 3-5 years of prior related experience.
• Proficiency in Microsoft Outlook, Word, PowerPoint, Excel, and Teams.
• Healthcare and surgery background preferred.

Benefits

City of Hope employees pay is based on the following criteria: work experience, qualifications, and work location.