Sr. Administrative Assistant, Full-time, Day Shift

Job Summary

Oversees a broad range of administrative and clerical duties in support of department operations. Directs workflow. Ensures a consistent and professional appearance in all communications in written and verbal form. Assists with research and provides administrative support to special projects. Assists in making recommendations to management on process improvement, new processes, tools and techniques. Works with sensitive and confidential information, often involving the interpretation of policies and procedures. Assists with orienting and providing on-the-job skills training to others.

Job Requirements

• High School Education/GED or equivalent: Preferred
• Associate’s/Technical Degree or equivalent combination of education/related experience: Preferred
• Two years' administrative and clerical experience in a healthcare setting: Preferred

Essential Functions

• Oversees clerical and administrative activities for Director such as processing correspondence, answering the telephone, scheduling meetings/appointments, making travel arrangements and maintaining employee department files.
• Creates documents, tracks budgets and assists with special projects.
• Maintains current calendar of Director.
• Prepares all departmental memos, agendas, minutes and reports.
• Copies, distributes and files reports/memos/records as requested.
• Coordinates departmental/program functions with other hospital departments.
• Conducts research for director.
• Coordinates arrangements for meetings including notification, preparing material, reserving room and equipment as needed.
• Performs special projects/events (i.e., conferences, in-services and presentations).
• Organizes and maintains systematic records and reports.
• Assists with ordering supplies and maintaining inventory of all supplies, as needed.
• Ascertains files are current, accurate and complete.
• Performs other job-related duties as assigned.

Organizational Requirements

Adventist Health is committed to the safety and wellbeing of our associates and patients. Therefore, we require that all associates receive all required vaccinations as a condition of employment and annually thereafter, where applicable. Medical and religious exemptions may apply.

Adventist Health participates in E-Verify.

About Us

Adventist Health is a faith-based, nonprofit, integrated health system serving more than 100 communities on the West Coast and Hawaii with over 440 sites of care, including 27 acute care facilities. Founded on Adventist heritage and values, Adventist Health provides care in hospitals, clinics, home care, and hospice agencies in both rural and urban communities. Our compassionate and talented team of more than 38,000 includes employees, physicians, Medical Staff, and volunteers driven in pursuit of one mission: living God's love by inspiring health, wholeness and hope.

Pay

The estimated base pay for this position is $19.53 to $29.26. Additional individual compensation may be available for this role through differentials, extra shift incentives, bonuses, etc. Base pay is only a portion of the total rewards package, and a comprehensive benefits program is available for qualifying positions.

Schedule

Job Schedule: Full time. Job Shift: Day Shift. Shift Length: 8 Hours.

Benefits

A comprehensive benefits program is available for qualifying positions.