Sr. Administrative Assistant, Clinical Operations

Neurocrine Biosciences is a leading biopharmaceutical company dedicated to discovering, developing, and commercializing life-changing treatments for patients with under-addressed neurological, psychiatric, endocrine, and immunological disorders. The company's diverse portfolio includes FDA-approved treatments and a robust pipeline of compounds in mid- to late-phase clinical development.

About The Role

Typically supports senior leaders (typically VPs) reporting to executive officers. Provides advanced analytical and specialized administrative support to relieve and assist senior leaders, administrative, line, and staff managers. Handles special projects, executes research and data analysis tasks, and coordinates activities between departments and outside parties. Work is generally of a critical or confidential nature.

Responsibilities

• Leads and is accountable for advanced administrative work/projects supporting operations and/or other functions, such as compiling reports, analyzing data, budget tracking, and creating presentations
• Assists in special projects and initiatives, including organizing events, coordinating team activities, and conducting research
• Liaises with external vendors and suppliers, including securing contracts, managing service agreements, processing contracts via contract management systems, and ensuring timely invoicing and billing
• Anticipates needs of senior leaders and proactively plans, implements, and executes daily tasks
• Maintains calendars, schedules meetings, sends Outlook calendar appointments, reserves conference rooms, and coordinates logistics for meetings (e.g., A/V needs, agendas, presentations, catering)
• Compiles expense receipts and submits reports for expense reimbursements and credit card charge processing/validation
• Answers phones and greets visitors
• Issues loaner and visitor badges
• Handles distribution of incoming, outgoing, and interoffice mail between multiple buildings and floors
• Responsible for mailroom setup and maintenance
• Orders, stocks, and tracks office supplies (including copy paper)
• Performs various clerical projects, such as filing, tracking, mail/package distribution, and managing special visitors
• Coordinates domestic and/or international travel arrangements
• Other duties as assigned

Requirements

• High School Diploma or Associate’s degree
• 4+ years of administrative support experience, with a strong track record of supporting senior leaders/executives
• Applies relevant skills and substantial understanding in a range of processes, procedures, and systems
• Developing specialized skills through job-related training and on-the-job experience
• Exceptional organizational and time-management skills
• Strong communication and interpersonal skills
• Discretion and ability to handle confidential information
• Detail-oriented with a high level of accuracy
• Ability to work independently and prioritize tasks effectively
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)

Pay

The hourly rate we reasonably expect to pay is $28.15–$38.41. Individual pay decisions depend on factors such as primary work location, complexity and responsibility of the role, job duties, and relevant experience and skills.

Benefits

• Annual bonus with a target of 20% of earned base salary
• Eligibility to participate in an equity-based long-term incentive program
• Retirement savings plan with company match
• Paid vacation, holiday, and personal days
• Paid caregiver/parental and medical leave
• Health benefits, including medical, prescription drug, dental, and vision coverage