Sr. Administrative Assistant- AZ- Professional Engagement and Development- Arizona College of Optometry

About the role

The Arizona College of Optometry is seeking a highly organized and proactive Senior Administrative Assistant to coordinate various programs and events that support continuing education (CE), student career development, faculty engagement, admissions initiatives, and alumni relations.

Responsibilities

• Cook up and execute CE events (both virtual and in-person), including speaker outreach, logistics, registration, and follow-up
• Collaborate with the College’s continuing education committee for event coordination and project execution
• Administer the Association of Regulatory Boards of Optometry CE tracking and compliance system
• Plan student career development programming, including the annual career fair
• Coordinate admissions-related events (e.g., open houses, pre-optometry programs) and alumni engagement initiatives
• Identify and coordinate external speakers and resources for faculty development initiatives
• Coordinate event communications and promotional efforts, including social media
• Serve as the primary point of contact and assist in coordinating internal and external community events in collaboration with the marketing department, including high school career days and community outreach activities
• Handle event logistics, including facilities, catering, audiovisual needs, and materials
• Maintain records and track participation and engagement metrics
• Ensure programs and events are executed in a professional and organized manner
• Perform other duties as assigned

Qualifications

• A high school diploma or GED and 3-5 years of experience in administrative support, program coordination, event planning, or a related field are required.
• Experience in healthcare or professional education environments is preferred.
• One year certificate from college or technical school and/or an Associate's degree and 5-7 years relevant working experience desired.
• Familiarity with continuing education (CE) programs or compliance requirements; experience collaborating with external partners, alumni, or industry stakeholders; and experience with social media or event promotion is preferred.
• Must have the ability to prioritize multiple projects and deadlines while applying strong organizational, communication, and interpersonal skills.
• Proven ability to follow through on responsibilities with minimal oversight, along with proficiency in Microsoft Office applications and the ability to quickly learn new systems.