Sr. Administrative Assistant

Summary Of Responsibilities

Performs advanced and confidential administrative support duties for the Associate Provost for Academic Programs, Assessment and Accreditation, including arranging travel, composing correspondence, distributing meeting agendas, documenting and sharing meeting minutes, managing the Outlook calendar, organizing meetings, and processing transactions related to human resources.

Ensures administrative support for units or committees within the work portfolio that do not currently have administrative support.

Establishes, updates, and maintains pertinent files and website information relevant to the work portfolio.

Obtains factual information requiring knowledge of institutional policies and procedures of both assigned and work-related areas.

Maintains professional and technical knowledge.

Covers financial activities for the Associate Provost for Academic Programs, Assessment and Accreditation, including expense reporting, index tracking and reconciliation, reimbursements, requisitions, and purchase orders.

Aids with budget preparation and revisions.

Handles incoming calls and walk-in traffic.

Provides correct and accurate information to students, faculty and staff members, and external stakeholders.

Works in collaboration with other administrative support staff members in the Provost's Office to manage and perform functions that affect operations of the Provost's Office.

Provides task and project management support for a variety of activities, initiatives, and projects in the work portfolio.

Contributes to team efforts by researching and compiling information from different sources, preparing supportive materials, and monitoring progress for deadlines and deliverables.

Qualifications / Licenses / Certifications

• Graduation from an accredited institution with a bachelor's degree and one year of experience related to the Summary of Duties, OR
• An associate's degree and three years of experience related to the Summary of Duties, OR
• Any combination of education and/or experience totaling five years.

Knowledge Knowledge of office methods, techniques, practices, and procedures, including bookkeeping and marketing communications.

Skills Skill in the use of computers and computer software applications, including word processing, spreadsheets, e-mail, databases, and presentations.

Skill in interpersonal, problem-solving, and decision-making.

Abilities Ability to perform a variety of administrative support and confidential duties with minimum supervision and with complete accuracy.

Ability to follow oral and written procedures and instructions.

Ability to communicate effectively, verbally and in writing.

Ability to meet and work with people of various backgrounds.

Ability to coordinate and assist in the preparation and monitoring of departmental financial transactions.

EEO Statement

UVU employment decisions are made on the basis of an applicant's qualifications and ability to perform the job without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age (40 and over), disability, veteran status, pregnancy, childbirth, or pregnancy-related conditions, genetic information, or other bases protected by applicable federal, state, or local law. To apply, please visit https://www.schooljobs.com/careers/uvu/jobs/5413836/sr-administrative-assistant jeid-ce552571f1e33f4a8c999e1d3f24ec05