Sr. Administrative Assistant

San Jacinto College · Pasadena, TX · 1 mo ago

AdministrativeFull-time

Process Dual Credit student registration and withdrawals, grade reports, test scores
Maintain and update student files and statistical reports
Serve as point of contact for parents and high school counselors
Prepare, setup and participate in Parent/Student nights and Orientation sessions
Communicate with and serve as liaison to staff members of multiple ISD’s to facilitate and manage the existing Dual Credit programs, testing opportunities and critical deadlines
Advise dual credit students as needed regarding registration, withdrawals, test scores, testing requirements, etc.
Direct, coordinate and process registration and withdrawals for Dual Credit and Early Admission students in Banner
Prepare, post, track and monitor payment requirements, grades and class attendance to reflect accurate and current data
Apprise and alert Director to critical and/or exceptional situations involving the Dual Credit program
Research and validate applications for Tech Prep credit
Manage and maintain dual credit student files to provide current and accurate student status information
Track, monitor and notify students with registration barriers of steps to take to achieve clear registration status
Enter TAKS scores into Banner and Roster spreadsheets and notify students who need to test
Compile, verify and track registration readiness and activity for each DC student per ISD

Communicate with and serve as liaison to staff members of multiple ISD’s to facilitate and manage the existing Dual Credit programs, testing opportunities and critical deadlines
Advise dual credit students as needed regarding registration, withdrawals, test scores, testing requirements, etc.
Direct, coordinate and process registration and withdrawals for Dual Credit and Early Admission students in Banner
Prepare, post, track and monitor payment requirements, grades and class attendance to reflect accurate and current data
Apprise and alert Director to critical and/or exceptional situations involving the Dual Credit program
Research and validate applications for Tech Prep credit
Manage and maintain dual credit student files to provide current and accurate student status information
Track, monitor and notify students with registration barriers of steps to take to achieve clear registration status
Enter TAKS scores into Banner and Roster spreadsheets and notify students who need to test
Compile, verify and track registration readiness and activity for each DC student per ISD

Early Registration On-Site support at U of H Clearlake
Compile or correlate identifications of Dual Credit sections and instructors through communication with Academic Offices
Dispatch notifications of failing students to appropriate ISD representatives
Attend and participate in TACRO college nights, Gulf Coast Tech Prep conference, and Home School Marketing events
Track, monitor and catalog classroom assignments and class schedule at U of H Clearlake
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Above requirement plus one (1) year of specialized or technical training beyond high school

Three (3) years of office clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job.
Basic to Intermediate skill level in Microsoft Office – Word, Excel & PowerPoint.

Above requirement including one (1) or more years in a higher education environment

The duties of this position require a physical presence at the assigned on-site work location during unrestricted operations with very limited or no opportunity for remote work arrangements.

Salary is based on the Board-approved salary schedule for the current fiscal year.

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