Sr. Administrative Assistant

About the role

The Senior Administrative Assistant plays a crucial role in supporting the Operations and Leadership teams at OneLegacy. They serve as the primary point of contact for both internal and external stakeholders, ensuring smooth communication and efficient project management.

Responsibilities

• Serves as the primary point of contact for internal and external customers on all matters pertaining to the Operations and Leadership team.
• Provides a bridge for smooth communication between the Leadership team and internal departments, demonstrating leadership to maintain credibility, trust, and support with senior management staff.
• Works closely and effectively with the Operations and Leadership team to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Captures and communicates meeting minutes, prepares and follows-up on action items, and coordinates Operations Leadership meetings.
• Aids in the coordination of Operations Leadership meetings, including agenda development, packet preparation, scheduling, and notification of attendees.
• Assists with the creation and management of electronic files to ensure the security of confidential information.
• Supports the organization’s Standards of Professional Conduct as outlined in the OneLegacy Policies and Procedures, mission, vision, and values of the organization.
• Communicates with professionalism and sensitivity to diverse cultures, religions, and socioeconomic backgrounds.
• Performs other duties as assigned, including initiating service calls for Operations’ equipment repairs, submitting online Helpdesk work orders, and maintaining a neat and organized workstation.

Qualifications

• Minimum of Associates degree with a concentration or minor in computer science.
• Minimum of three (3) years Healthcare administrative assistant related experience required.
• Proficient knowledge of Microsoft Suite (Word, Excel, PowerPoint, and Outlook) required.
• Minimum typing speed of 50 wpm.