Sr. Administrative Assistant

About the role

The Regulatory Affairs division of the National Association of Insurance Commissioners (NAIC) is seeking a Senior Administrative Assistant. This full‑time hybrid position provides comprehensive administrative and committee support to the Directors of Property & Casualty Regulatory Services and P/C Technical Advisory Services and their teams, in a positive and flexible environment. Residency within 100 miles of the Kansas City, Missouri office is required.

Responsibilities

• Provide administrative support to the Directors of P/C Regulatory Services and P/C Technical Advisory Services, including calendar management, meeting coordination, project tracking, and cross‑functional communication.
• Coordinate support for NAIC committees, task forces, and working groups, including scheduling, agendas, announcements, document posting, minutes, membership updates, and in‑person or virtual meeting logistics.
• Manage departmental budgets, accruals, purchase‑card reconciliations, invoices, expense reports, participant reimbursements, and related financial tracking in alignment with internal processes.
• Prepare, edit, proofread, and format correspondence, reports, presentations, meeting materials, and other business documents with accuracy and attention to quality.
• Support rate review and data‑call processes, maintain Access databases and member lists, and assist with operational initiatives and special projects.
• Serve as a resource for regulators, NAIC staff, commissioners, and external stakeholders by responding to inquiries, facilitating communication, and supporting strong working relationships.

Requirements

• Associate’s degree.
• 7–10 years of progressively responsible administrative support experience, or an equivalent combination of education and experience.
• Strong organizational, proofreading, and document‑management skills.

Preferred Experience

• Experience supporting executives, committees, or cross‑functional teams in a professional environment.

Systems & Technology Requirements

• Proficient with Microsoft Word, Excel, Adobe, and Outlook.
• Knowledge of Microsoft PowerPoint.

Travel

This position does not require overnight business travel. Employees are responsible for their personal transportation to and from the home office, events, meetings, and training required by the NAIC.

Compensation

$37.00 per hour – $40.00 per hour, commensurate with education and experience.

Sponsorship

Applicants must be authorized to work for any employer in the United States. The NAIC is unable to sponsor or take over sponsorship of an employment visa at this time.