Sr. Administrative Assistant

Position Summary

We’re looking for a highly organized, proactive professional to support our Executive Leadership Team (ELT) and keep executive priorities, projects, and communications running smoothly. The Sr. Administrative Assistant role blends executive administrative support with project coordination and operational follow-through, serving as a central hub for executive workflow across the organization.

Key Responsibilities

• Provide direct administrative and operational support to the Executive Leadership Team with a high degree of professionalism, initiative, confidentiality, and discretion.
• Support cross-team collaboration initiatives to ensure alignment with organizational priorities and minimizing scheduling conflicts.
• Affort meeting coordination, including logistics and facilitation, as needed.
• Affort expense reconciliation and travel as needed.
• Serve as a liaison between executives, senior leaders, Board members, and external stakeholders to ensure timely communication and follow-through.
• Provide backstop support to the Executive Assistant to the CEO for Board meetings and other executive level meetings.
• Prepare briefing materials, presentations, and documentation in advance of executive meetings, Board meetings, and strategic discussions.
• Direct partnership to support Executive Assistant to the CEO as needed for Board meetings or other organizational meetings.
• Maintain visibility into executive priorities and proactively manage deadlines and deliverables.
• Support special projects and organizational initiatives on behalf of the ELT.

Qualifications/Requirements

• Associate’s degree preferred or equivalent work experience.
• 3 years of experience supporting senior leaders or executives in a complex organizational environment.
• Prior experience working for a non-profit preferred.
• Demonstrated experience coordinating projects and managing competing priorities across multiple stakeholders.
• Exceptional organizational skills and ability to manage high-priority tasks with professionalism and confidentiality.
• Strong interpersonal skills, discretion, sound judgment, and executive presence.
• Excellent written and verbal communication skills.
• Highly proficient in Microsoft Office Suite and collaboration tools.
• Ability to work under pressure, demonstrate initiative, and solve problems independently.

Benefits

• Medical, dental, and vision coverage programs.
• Employer paid Short-term and long-term disability and life insurance coverage.
• 403B plan with matching.
• Additional supplemental benefits include – FSA Plans, Accident Insurance, and supplement Life/AD&D coverage.
• Generous and flexible paid time off policy.
• Volunteer time off policy.
• Hybrid work environment.

Salary Range

$55,000 – $60,000 annually

Note

This range is based on Washington, D.C.–Maryland–Virginia (DMV) market data; offers to candidates outside this area will reflect local market data.

Work Location

Hybrid, based in our Old Town Alexandria, VA office (in office days will range from 2-4 per week depending on events and priorities with Tuesday as an anchor day).