Sr Administrative Assistant

About the role

We are searching for the best talent for a Sr. Administrative Assistant to provide comprehensive administrative support to The Director of Marketing, Lung as well as three other Senior Directors and their respective teams. This hybrid role will be based in Horsham, Pennsylvania, United States of America.

About Innovative Medicine: Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow. Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at https://www.jnj.com/innovative-medicine

Responsibilities

• Executive Support: Manage highly complex calendars with a strong focus on prioritization, efficiency, and alignment to business objectives; coordinate domestic and international travel arrangements and associated logistics; prepare and process expense reports in accordance with company policies; support meeting preparation, including agendas, materials, logistics, and follow-up actions; track leadership action items and follow through to completion.
• Business Operations & Coordination: Serve as a liaison between Senior Leaders and key cross-functional stakeholders; support organizational communication efforts and ensure timely dissemination of information; maintain confidential files, records, organizational documents, and business information.
• Administrative & Project Support: Assist with department projects, operational initiatives, and business processes; develop presentations, reports, and correspondence using information from multiple sources; coordinate onboarding activities and support organizational transitions as needed; manage purchase orders, vendor interactions, and selected budget-related activities.
• Collaboration & Relationship Management: Partner closely with administrative colleagues across Oncology and Johnson & Johnson Innovative Medicine; build strong partnerships with Human Resources, Finance, Communications, Commercial, Medical, and other support functions; act as a trusted point of contact for internal and external stakeholders; foster a collaborative, professional, and service-oriented environment.

Requirements

• High school diploma or equivalent required.
• Minimum of 4 years of significant administrative support experience supporting senior leaders in a complex corporate environment.
• Proven experience managing executive calendars, travel, meetings, and expenses.
• Strong organizational skills and exceptional attention to detail.
• Demonstrated ability to manage multiple priorities with speed and accuracy.
• Excellent written and verbal communication skills.
• Ability to handle confidential and sensitive information with discretion.
• Proficiency with Microsoft Office applications including Outlook, PowerPoint, Teams, Word, and Excel.

Qualifications

• Preferred: Experience supporting Senior Leadership team members.
• Preferred: Experience in healthcare, pharmaceutical, or highly regulated industries.
• Preferred: Strong project coordination and event planning skills.
• Preferred: Experience interacting with senior leaders and cross-functional teams.

Skills

• Accountability
• Administrative Support
• Business Writing
• Communication
• Customer Centricity
• Data Capturing
• Diary Management
• Document Management
• Event Management
• Microsoft Office
• Office Administration
• Organizational Knowledge
• Organizing
• Presentation Development
• Process Oriented
• Professional Ethics
• Travel Planning
• Typing