Sr Administrative Assistant

About the company

We’re a diversified financial services leader with more than $1.5 trillion in assets under management, administration and advisement as of year-end 2024. Our team of 22,000 people across 19 countries serves more than 3.5 million individual, small business and institutional clients. We are a longstanding leader in financial planning and advice, a global asset manager and an insurer. Our unwavering focus on our clients and strong financial foundation connects each of our unique businesses – Ameriprise Financial, Columbia Threadneedle Investments and RiverSource Insurance and Annuities.

About the role

As a Senior Administrative Assistant, you will play a pivotal role in enabling leaders and teams to operate efficiently and effectively. You will serve as a trusted partner to senior leaders, managing complex administrative priorities, driving coordination across stakeholders, and ensuring a seamless experience for meetings, events, communications, and business operations. This role offers meaningful exposure across the organization, opportunities to influence outcomes, and the ability to make a measurable impact through exceptional organization, judgment, and service.

Responsibilities

• Independently manage complex calendars, schedules, and meeting priorities for multiple senior leaders, coordinating logistics, facilities, technology, visitor access, and materials.
• Prepare and manage travel arrangements, expense reports, invoices, presentations, reports, and internal and external communications.
• Review, prioritize, and when appropriate respond to emails and requests on behalf of leaders while ensuring timely follow-up on critical actions.
• Coordinate team programs, recognition activities, budgets, timekeeping processes, off-site meetings, conferences, and special events.
• Maintain distribution lists, manage shipping and supply needs, and submit and track workspace, building, maintenance, and access requests.
• Provide project and program support through researching issues or questions about policies or practices, coordination of events, and execution of administrative initiatives.
• Mentor and train administrative staff and provide backup support across teams as needed.

Qualifications

• 3–5 years of administrative support experience with responsibility for supporting senior leaders, managing competing priorities, and handling sensitive information.
• Demonstrated ability to work independently, anticipate needs, and exercise sound judgment in a fast-paced environment.
• Associate degree or equivalent required; bachelor's degree preferred.
• Proficiency with Microsoft Word, Excel, PowerPoint, SharePoint, Outlook, Copilot or similar AI-enabled tools, Concur, and purchasing systems.
• Strong organizational, communication, collaboration, and problem-solving skills with the ability to adapt quickly to changing priorities.
• Ability to manage multiple tasks simultaneously while maintaining accuracy, professionalism, and confidentiality.
• Must have valid U.S. work authorization that does not now, or in the future, require visa sponsorship for employment in the United States (e.g., H-1B, F-1 CPT, F-1 OPT, TN).

Schedule

Employees work in the office at least four (4) days per week, with flexibility to work from home one (1) day per week. Some roles may require additional in-office time or different in-office expectations, and specific requirements will be discussed during the hiring process. This is a full-time, non-exempt position.

Pay

The estimated base salary for this role is $54,400 – $74,800 per year. We have a pay-for-performance compensation philosophy; initial total compensation may vary based on job-related knowledge, skills, experience, and geographical work location. Most roles are eligible for variable pay in the form of bonus, commissions, and/or long-term incentives depending on the role.

Benefits

We offer a competitive and comprehensive benefits program that supports all aspects of your health and well-being, including but not limited to vacation time, sick time, 401(k), and health, dental and life insurances.

Job Family Group: Business Support & Operations | Line of Business: FPPS Wealth Management Solutions