Sr. Administrative Assistant

Key Responsibilities

• Provide executive-level administrative support to the VP, including calendar management, scheduling, and preparation of agendas, briefing documents, and follow-up materials.
• Cook up domestic and international travel, produce detailed itineraries, and manage expense submissions with accuracy and discretion.
• Draft and coordinate routine communications related to the Blackstone team, including the weekly ADF newsletter, and manage the Blackstone Team Calendar.
• Review monthly accounting reports to support budget preparation and program expense tracking; communicate and track corrections with the Accounting Team; review and approve the Blackstone Legal Fellowship Team's expense reports.
• Aid the VP with Legal Review requests and coordinate recognition awards with Finance and HR as directed.
• Coordinate meetings and working sessions related to Professional Development initiatives, ensuring clear agendas, timely materials, and effective follow-through.
• Partner with internal departments including Finance, HR, Legal, and Communications to support program execution and operational alignment.
• Handle sensitive and confidential information with professionalism and discretion; anticipate executive needs and proactively recommend solutions aligned with the VP's priorities.
• Lead and support special projects, research assignments, and cross-functional initiatives as directed by the VP.

Minimum Qualifications

• Bachelor’s degree in Business Administration, Communications, Political Science, or a related field.
• 5+ years of senior‑level administrative or executive assistance experience.
• Proficient in Microsoft Word, Outlook, PowerPoint, and Excel for data tracking, reporting, and analysis, and Adobe Acrobat Pro.

Preferred Qualifications

• Prior experience supporting senior leadership.
• Experience in data tracking, reporting, program coordination, or similar operational roles.

Pay & Benefits

At Alliance Defending Freedom, we offer a competitive compensation and benefits package to support your well-being and growth. While we do not disclose specific salary ranges, our compensation is competitive with top non-profit law firms. Our benefits include 100% covered medical and dental insurance, medical and dependent care reimbursement, paid disability, long-term care, life insurance, and a 401(k) plan with a 4% company match. We prioritize work-life balance with paid time off and 12 paid holidays each year.