Sr. Accounts Payable Specialist

Ogletree Deakins is seeking a Senior Accounts Payable Specialist to join the Firm’s expanding Corporate Accounting and Finance Department in Greenville, SC. This hybrid role supports both local and international offices, ensuring timely and accurate disbursement tasks with a commitment to excellent service for vendors, attorneys, and clients.

Responsibilities

• Complete disbursement file transmittals via electronic format
• Oversee vendor creation and correct filing status for 1099 tax purposes
• Review ACH/Direct Deposit information for global vendors and employees
• Provide training for payment processing via electronic invoicing platform and troubleshoot system issues, including configurations and profiles
• Analyze and troubleshoot local check issues
• Review and coordinate foreign currency payments using Global Exchange platform or direct payment with foreign currency bank accounts
• Liaise with global credit card providers regarding reconciliations, card updates, and fraud occurrences
• Apply knowledge of tax structures, including international VAT tax, sales, and use tax
• Promote adherence to security protocols for secure vendor payments
• Provide Treasury services such as stop payments, copies of cleared checks, cashier’s checks, and international wires
• Analyze Positive Pay results and manage corrections
• Manage and resolve vendor inquiries and disputes
• Analyze Daily Vendor Conflicts Checks
• Audit open checks and reconcile for cancellation or submission for unclaimed property
• Create and edit training documentation for internal and local office clients
• Handle special projects and additional duties as assigned

Requirements

• 5+ years of relevant experience, preferably within a global law firm or professional services environment
• Bachelor’s degree in a related discipline or equivalent combination of education and work experience
• Strong aptitude for conflict and issue resolution
• Ability to analyze and problem-solve complex invoice scenarios without additional escalation
• Excellent project management skills
• Ability to assess procedures and proactively recommend improvements to existing processes
• Proactively develop and maintain positive professional relationships with attorneys, vendors, and the Accounting team
• Solid working knowledge of disbursement terms and functions, and excellent mathematical aptitude
• Superior verbal and written communication skills
• Excellent organizational skills and strong attention to detail
• Ability to prioritize and meet aggressive deadlines
• Commitment to high professional and ethical standards
• Ability to work and lead within a team environment
• Multi-currency experience is a plus
• Overtime may be required for business needs

Benefits

• Paid Time Off and Paid Sick Leave
• 401(k) matching program and Profit Sharing
• Paid Holidays and Paid Parental Leave
• Affordable Health and Life Insurance, including Dental & Vision coverage
• Health Savings Account / Flexible Spending Accounts for dependent care and healthcare expenses
• Tuition Reimbursement
• Employee Assistance Program

For questions, email Libby Naikelis at libby.naikelis@ogletree.com with “Sr. Accounts Payable Specialist” in the subject line.