Sr. Accounts Payable Specialist

Responsibilities

• Analyze and process a high volume of invoices for multiple entities
• Review debit balances on vendor accounts and take appropriate action
• Track and Report on invoice status
• Manage workflows to ensure timely processing and approvals of invoices and wire requests
• Investigate workflow delays and communicate corrective action to users
• Research various issues relating to invoice/ purchase order variances
• Reconcile vendor statements to verify all invoices are received and entered including follow up for any missing items
• Evaluate and determine sales and use taxability on vendor invoices
• Generate and review weekly payments runs including initiating payments in the bank portal
• Follow established Accounts Payable policies, procedures, and control processes to ensure accuracy of Accounts Payable System
• Administer T&E and P-Card software tool including new user setups, support, and training to new users
• Aid the AP Lead in the areas of reporting, metrics, and business process improvements
• Implement systems and reporting to streamline and standardize operations, including operational metrics (KPI’s)
• Proactively mitigate risks through management of controls and process improvements
• Ensure compliance with internal controls where required
• Proactively resolve day-to-day issues and escalate when appropriate
• Identify and escalate issues in a timely manner and maintain critical vendor accounts
• Research and collaborate with internal teams from Procurement, Receiving, Shared Services, and Accounting to drive resolution for disputed invoices
• Support internal and external audits as needed
• Perform unclaimed property review for AP activity
• Review and reconcile open receivers to determine appropriate action
• Build and maintain positive business relationships with vendors and all parties
• Assist with the documentation of standard operating procedures and policy updates
• Special projects as assigned supporting the AP Lead and Finance Leadership team

Qualifications

• Bachelor Degree in Accounting or Finance required
• Minimum 5 years Accounts Payable work experience required, within a public company work environment
• Recent hands-on SAP ERP system work experience preferred
• Working knowledge of processing activities within multi-currency environment
• Concur T&E Software experience preferred
• Oral and written English fluency; other languages helpful
• Excellent verbal, written, computer, and financial communication and presentation skills with advanced Microsoft Word and Excel proficiency
• Proven ability to build and maintain positive and responsive business relationships with all parties
• Demonstrated ability to work independently with minimal supervision and collaboratively in a global team-oriented work environment
• Proven ability to assess situations to determine the importance, urgency, risks, and gather supporting information to make clear and timely decisions
• Strong analytical skills and attention to detail
• Ability to handle large volume of processing and data handling with advanced organizational and time management skills to manage multiple priorities and deliverables
• Excellent attention to detail with abilities to focus, organize, follow through with timely task processing and completion within timelines
• Operates at the highest level of business ethics, honesty, professionalism, and integrity
• Ability to satisfactorily complete position training and compliance requirements
• Reliable transportation and valid Driver License in good standing, issued by resident state required