Sr. Accounts Payable Specialist

Key Responsibilities

• Process approximately 300 construction-related invoices per month with a high degree of accuracy and timeliness.
• Manage the full-cycle construction accounts payable process from invoice receipt through payment.
• Review, track, and maintain vendor compliance documentation, including Certificates of Insurance (COIs), lien waivers, W-9s, and other required documentation.
• Perform accurate job cost coding and ensure expenses are charged to the appropriate projects and cost codes.
• Track and administer paid-when-paid payment terms in accordance with customer contracts and company policies.
• Reconcile and administer corporate credit card transactions, ensuring timely submission, proper coding, receipt verification, and compliance with company expense policies.
• Reconcile vendor statements and resolve invoice discrepancies or payment issues.
• Maintain positive vendor relationships by responding promptly to inquiries and resolving issues professionally.
• Ensure compliance with internal controls, company policies, and construction accounting procedures.
• Work closely with project managers, accounting staff, and other internal departments to support project financial activities.
• Aid in month-end closing activities related to accounts payable.
• Recommend process improvements that increase efficiency and strengthen internal controls.

Requirements

• 5+ years of accounts payable experience, with significant experience in a construction or subcontracting environment.
• Strong understanding of construction accounts payable processes and industry best practices.
• Experience with:
• Construction job cost accounting
• Lien waivers
• Certificates of Insurance (COIs)
• Paid-when-paid payment processes
• Vendor compliance management
• Corporate credit card reconciliation and expense management
• Construction accounts payable workflows
• Experience using an ERP system; experience with Viewpoint Vista is strongly preferred.
• Proficiency in Microsoft Excel and Microsoft Office applications.
• Excellent attention to detail, organizational skills, and accuracy.
• Strong analytical and problem-solving abilities.
• Excellent written and verbal communication skills.
• Ability to prioritize multiple deadlines and work independently in a fast-paced environment.
• Experience supporting construction, steel fabrication, or industrial contracting operations.
• Knowledge of accounting principles and internal controls related to accounts payable.