Sr. Accounts Payable Specialist

About the role

The Senior Accounts Payable Specialist will support and help oversee the full-cycle accounts payable process and help ensure vendor invoices are processed accurately, approved in accordance with Company policies, and paid timely. The role will play a key role in managing day-to-day accounts payable operations, including invoice review and entry, vendor onboarding and maintenance, vendor inquiries, and payment run support. This role will also assist with month-end close activities related to accounts payable, expense reports, including preparation of supporting schedules, reconciliations, and journal entries, as applicable, and will help identify opportunities to improve AP processes, controls, documentation, and system workflows.

Responsibilities

• Develop and promote a workplace culture that values diversity of thought, promote integrity and create an atmosphere that supports coaching and fosters accountability.
• Perform and help oversee full-cycle accounts payable activities, including invoice review, coding, entry, approval routing, vendor setup, vendor maintenance, and payment support.
• Perform Form W-9 collection and Form 1099 reporting processes.
• Perform and help oversee expense reimbursements.
• Review invoices and supporting documentation for completeness, accuracy, appropriate approvals, and compliance with Company policies and internal controls.
• Respond to vendor and internal inquiries in a timely and professional manner and help resolve invoice, payment, and account discrepancies.
• Support and help coordinate vendor payment runs, including preparation of supporting documentation, review of payment details, and coordination with internal stakeholders.
• Support month-end close activities, including preparation and review of accounts payable-related schedules, reconciliations, accrual support, and journal entries, as applicable.
• Maintain organized accounts payable records and assist with audit requests and other finance-related documentation needs.
• Partner cross-functionally with internal business owners to promote timely invoice processing and adherence to purchasing and approval procedures.
• Serve as a primary point of contact for AP-related questions, vendor issues, invoice discrepancies, and process-related escalations.
• Identify and recommend improvements to AP processes, internal controls, documentation, and system workflows to support scale and operational efficiency.

Qualifications

• 4+ years of accounts payable experience, preferably in a corporate accounting or finance environment.
• High school diploma required; Associate degree or equivalent coursework in accounting, finance, or business preferred.
• Demonstrated knowledge of end-to-end accounts payable processes and related internal controls, required.
• Ability to exercise sound judgment, identify issues, escalate matters appropriately, and independently follow through on open items.
• Experience working with financial accounting systems; NetSuite experience or equivalent ERP system; Concur experience preferred.
• Proficiency with Microsoft Office Suite, particularly Excel, and Adobe Acrobat Pro.
• Strong attention to detail, organizational skills, and ability to manage competing priorities while meeting deadlines.
• Excellent interpersonal and communication skills, with the ability to work effectively with internal teams and external vendors.