Sr. Accounts Payable Specialist

About the role

Fairwater is seeking a Senior Accounts Payable Specialist to manage day-to-day processing of invoice payments, expense reports, and vendor accounts while ensuring accuracy and compliance with financial policies and procedures. This position reports to the Accounts Payable Manager and is based in Dania Beach, FL, with a Monday through Friday business hours schedule and additional hours as required.

Duties and responsibilities

• Vendor Relations: Coordinate and process documentation required to set up new vendors or update existing vendors in the accounting system; review vendor account statements and respond to inquiries regarding payment status, invoice discrepancies, past due balances, and credit holds; set up and manage vendor contracts and recurring payments in the accounting system
• Invoice Processing: Process purchase order and straight key invoices ensuring accurate and timely payments; review and resolve 3-way match exceptions, invoice coding and payment issues
• Payment Management: Create, verify, and process wire transfer requests through online banking; run settlements for daily Wire transfers and weekly ACH payments; process and apply EFT payments as needed; balance and reconcile accounts payable bank statements to ensure all transactions are recorded correctly
• Other Responsibilities: Audit expense reports for compliance with the Company's Expense Reimbursement Policy; identify, track, document, and report unclaimed property to appropriate state authorities; prepare and issue 1099 tax forms to contractors and the IRS by the annual deadline; oversee accounts payable operations, supervise accounts payable staff, and distribute workload in the manager's absence
• Admin Support: Provide administrative support for company's credit cards management and company paid employee cell phones management

Required qualifications

• Associate's or Bachelor's degree in Accounting, Finance, or related field preferred
• 3-5 years of accounts payable experience
• Experience with ERP systems (Workday is preferred)
• Knowledge of automated AP processing systems
• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Effective communication and interpersonal skills
• Previous leadership experience
• Ability to maintain confidentiality of financial information
• Understanding of accounting principles, financial controls, and tax requirements related to vendor payments